Legal Administrative Assistant - Floating

UB Greensfelder LLP; St. Louis (MO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Job summary

UB Greensfelder LLP in St. Louis is seeking a full-time Floating Legal Administrative Assistant to support our Corporate, Construction, Labor & Employment and Trusts & Estates teams.

The role requires strong organizational skills, calendar management, travel coordination and accurate time entry. We offer a competitive benefits package, including medical/dental/vision, 401(k) with employer contributions, disability coverage and paid parental leave.

Qualifications

• 1+ years of litigation or estate planning-based legal administrative assistant experience preferred.
• Proficiency with Microsoft Office Suite and Adobe.
• Experience with document management systems and time-entry software preferred.

Responsibilities

• Administrative tasks and strategically manage attorney workflow.
• Calendar management, travel arrangements, time entry, transcription.
• Electronic filing in MO/IL courts and case filing in firm document management system.
• Drafting, editing and proofreading various legal documents and correspondence.
• Other administrative duties as assigned by attorneys and paralegals.

Skills

Time management

Attention to detail

Written and verbal communication

Professionalism

Education

Paralegal certificate

Tools

Microsoft Office Suite

Adobe

Document management systems

Time-entry software

Job description

Location: St Louis,MO

Department: St. Louis

Position Type: Full Time

Posted: 8/31/2026 12:00:00 AM

Location Name: St Louis, MO

UB Greensfelder has an opening for full-time Floating Legal Administrative Assistants in the St. Louis office. These positions will work with our Corporate team, and our Construction, Labor & Employment and Trusts & Estates teams.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You.

Responsibilities Include:

• Administrative tasks and strategically manage attorney workflow.
• Calendar management, travel arrangements, time entry, transcription.
• Electronic filing in MO/IL courts, case filing in firm document management system.
• Drafting, editing and proofing various legal documents and correspondence.
• Various other administrative duties as assigned by attorneys and paralegals.

Qualified Applicants Will Have:

• 1+ years of either litigation or estate planning-based legal/law firm experience as an administrative assistant is preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Experience with document management systems as well as time-entry software preferred.
• Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
• High level of attention to detail, ability to proofread and effective written and verbal communication skills.
• Ability to be resourceful and efficient in handling high volume priorities.
• Possess a high level of professionalism and ability to handle confidential information.
• Recent paralegal certificate graduates with at least one year of legal administrative assistant experience will also be considered.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes medical/dental/vision, 401(k) with employer contribution, short and long term disability plans, life insurance, well-being initiatives, and paid parental leave programs. If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed. We encourage candidates from a variety of backgrounds to apply to be a part of our team.