Legal Administrative Assistant - Trusts & Estates

UB Greensfelder; St. Louis (MO); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical/dental/vision

401(k) with employer contribution

Short and long-term disability

Life insurance

Well-being initiatives

Paid parental leave programs

Job summary

UB Greensfelder LLP is seeking a full-time Legal Administrative Assistant to support Trusts & Estates attorneys in our Chicago office. The role involves producing and proofreading documents, time entry and billing, and maintaining client files to support efficient workflow.

The ideal candidate has 3+ years of law firm experience in Trusts & Estates, strong MS Office and Adobe skills, excellent time management, attention to detail, and solid communication.

Qualifications

• 3+ years legal/law firm experience working in Trusts & Estates, preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
• Excellent attention to detail, organizational, proofreading, and customer service skills.
• Strong communication skills, both written and verbal.

Responsibilities

• Typing, producing, editing, and proofreading various legal documents and correspondence.
• Electronic time entry and billing, calendaring/scheduling, processing and managing expense reimbursements.
• Electronic client file maintenance (NetDocs).
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Skills

Legal/Law firm experience

Microsoft Office Suite

Adobe

Time management

Organizational skills

Communication skills

Proofreading

Tools

NetDocs

Job description

Location: St Louis,MO

Department: St. Louis

Position Type: Full Time

Posted: 8/5/2026 12:00:00 AM

Location Name: St Louis, MO

UBGreensfelder LLP has an opening for a full-time Legal Administrative Assistant working with Trusts & Estates attorneys in our Chicagooffice. This position will assist attorneys to help steer the delivery of legal services with the use of technical skills and manage workflow processes. We are looking for a professional that understands the importance of quality service and wants to join a collaborative team environment.This role is eligible for occasional hybrid work after the initial onboarding period.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" byBenchmark Litigationand consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visitwww.ubglaw.com. Our Business Begins With You®.

Responsibilities Include:

• Typing, producing, editing, and proofreading various legal documents and correspondence.
• Electronic time entry and billing, calendaring/scheduling, processing and managing expense reimbursements.
• Electronic client file maintenance (NetDocs).
• Overall assistance with Trusts & Estates processes and various other administrative tasks as assigned.

Qualified Applicants Will Have:

• 3+ years legal/law firm experience working in Trusts & Estates, preferred.
• Experience with Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe, required.
• Excellent time management and organizational skills with ability to meet deadlines in fast-paced environment.
• Excellent attention to detail, organizational, proofreading, and customer service skills.
• Strong communication skills, both written and verbal.

UB Greensfelder provides top-quality, sophisticated legal services, serving business clients ranging from small entrepreneurs to international companies. Our work environment is business casual and we offer a competitive compensation and benefits package, which includes the following:

• medical/dental/vision
• 401(k) with employer contribution
• short and long-term disability plans
• life insurance
• well-being initiatives
• paid parental leave programs

If you desire to work in a truly people-focused environment for a firm that values its employees, then UB Greensfelder is the firm for you.

UB Greensfelder recognizes the importance of forming inclusive teams of attorneys and staff to foster an environment where creative solutions are made for our clients, and all have the opportunity to thrive and succeed.

We encourage candidates from a variety of backgrounds to apply to be a part of our team.