Legal Administrative Assistant – Entry Level, Team-Driven

Cosgrave Vergeer Kester LLP.; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Time Off: holidays & personal days

Retirement Plan

Paid Family & Medical Leave

HSA with firm contribution

Employee Assistance Program

Competitive pay

Job summary

Cosgrave Vergeer Kester LLP, a well-established Portland law firm, is seeking an Administrative Assistant to join our collaborative Legal Assistant team. In this entry-level role, you’ll gain exposure to a professional law firm environment while handling the administrative and clerical work that keeps our legal teams running smoothly.

You’ll support attorneys and Legal Assistants with documents, calendar tracking, docketing, and client matter materials, working both independently and in a team.

Qualifications

• At least 1 year of general office experience (law firm or professional services experience preferred).
• Proficient in Microsoft Office (Word, Outlook, Excel); experience with document management systems a plus.
• Clear and professional written and verbal communication.
• Attention to detail and commitment to accuracy.
• Team-oriented but able to work independently.

Responsibilities

• Provide administrative and clerical support to Legal Assistants and attorneys.
• Prepare, proofread, and organize correspondence and legal documents.
• Assist with docketing, calendar updates, and deadline tracking.
• Handle mail distribution, scanning, copying, and file maintenance.
• Help prepare binders, document sets, and other materials for client matters.
• Support general office projects and provide backup assistance (including reception, as needed).

Skills

Office experience

MS Office

Document management

Communication

Attention to detail

Teamwork

Dependable

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Document management systems

Job description

Cosgrave Vergeer Kester LLP, a well-established Portland law firm, is seeking an Administrative Assistant to join our collaborative Legal Assistant team. In this entry-level role, you’ll gain exposure to a professional law firm environment while handling the administrative and clerical work that keeps our legal teams running smoothly.

You’ll support attorneys and Legal Assistants with documents, calendar tracking, docketing, and client matter materials, working both independently and in a team.