Legal Administrative Assistant Bilingual in Portuguese

Trandon Associates, Inc; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a detail-oriented Legal Administrative Assistant in New York. This role involves supporting attorneys and clients by managing medical records, scheduling appointments, and translating documents. Candidates must have a Bachelor's degree and be fluent in Portuguese, with strong organizational skills.

Qualifications

• Bachelor’s degree from an accredited institution.
• Fluency in Portuguese (written and verbal).
• Ability to work independently and collaboratively.

Responsibilities

• Support attorneys by coordinating administrative tasks.
• Manage and coordinate medical records.
• Translate documents and communications (Portuguese to English).

Skills

Fluency in Portuguese

Strong organizational skills

Exceptional interpersonal skills

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Adobe

Job description

Job Description

Job Description

We are seeking a detail-oriented and proactive Legal Administrative Assistant to join our team. This individual will play a key role in supporting our attorneys and clients by coordinating administrative tasks, managing medical records, and ensuring smooth day-to-day operations. Fluency in Portuguese is required.

Key Responsibilities

• Speak with prospective clients and gather information about their case inquiry
• Schedule client appointments and in-office intake interviews
• Coordinate and document acquisition of medical records
• Translate documents and communications (Portuguese to English)
• Organize and maintain both physical and digital client files
• Assist clients with scheduling medical appointments
• Prepare and format legal correspondence and documentation

Qualifications

• Bachelor’s degree from an accredited institution
• Fluency in Portuguese (written and verbal)
• Proficient in Microsoft Office Suite, Adobe, and open to learning new platforms/databases
• Strong organizational skills and excellent attention to detail
• Ability to work independently and collaboratively in a fast-paced legal environment
• Exceptional interpersonal and client service skills
• High level of discretion and commitment to confidentiality
• MUST E ABLE TO WORK FULY IN OFFICE MONDAY-FRIDAY