Legal Administrative Assistant

Xcel Energy Services Inc; United States; On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Medical plan

Dental

Vision

401(k) plan

Paid time off

Job summary

Xcel Energy Services Inc. is seeking a legal administrative specialist to support attorneys by preparing legal documents, managing files, and coordinating communications with clients and outside counsel. You will handle confidential information and assist with timekeeping and calendar management.

The role requires knowledge of legal terminology, strong proofreading skills, and proficiency in Microsoft Office. A high school diploma is required, with a legal secretarial certificate being a plus.

Qualifications

• High school diploma or GED is required.
• 2+ years as a legal assistant in a corporate law dept, law firm, or government practice.
• Legal secretarial certificate is a plus.
• Knowledge of legal terminology is required.
• Ability to manage multiple tasks with initiative, accuracy, and urgency; follow-through is critical.
• Must be well organized and able to prioritize work.
• Excellent grammar, punctuation and proofreading skills; detail oriented.
• Advanced word processing skills including Microsoft software packages.

Responsibilities

• Proofreads and edits complex legal documents (contracts, briefs, forms, filings).
• Completes filings with state and federal agencies and courts.
• Prepares correspondence and communications.
• Conducts research and data analysis for special projects.
• Manages confidential files and matter management/doc management systems.
• Maintains attorney calendars and coordinates travel arrangements and itineraries.
• Performs general administrative duties (copying, faxing, distribution).
• Receives and sorts mail; handles timekeeping for attorneys.

Skills

Legal terminology

Proofreading

Time management

Microsoft Office

Attention to detail

Education

High school diploma/GED

Legal secretarial certificate

Tools

Matter management systems

Document management systems

Microsoft Office

Job description

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

Performs a variety of legal administrative duties for attorneys under general supervision. Prepares correspondence & other communication and complex legal documents. Organizes and maintains document and electronic files. Serves as liaison in person and by email and telephone between attorneys and clients, outside counsel, etc. Assumes increasing levels of responsibility to lessen workload of attorneys; relieves attorneys of administrative duties. Handles details and complex assignments within agreed upon limits. Handles highly confidential information. Knowledge of legal terminology required.

Essential Responsibilities

• Proofreads and edits complex legal documents including contracts, briefs, forms, and court and regulatory agency filings that must be technically accurate and complete.
• Completes filings with various state and federal regulatory agencies and courts.
• Prepares correspondence and other communications.
• Conducts special projects requiring research and report development including collection and analysis of data.
• Organizes, updates and maintains confidential files within legal’s matter management and document management systems, ensuring information is accurate and readily available.
• Calendars and tracks time sensitive court and other dates.
• Assimilates data and other information from various sources.
• Serves as liaison in person and by email and telephone between attorney and clients, outside counsel, etc.
• Manages basic fact‑finding projects and handles administrative problems and questions with limited supervision.
• Takes action during attorney absences and exercises judgment to see that matters requiring attention are directed to appropriate department personnel or handled effectively.
• Schedules appointments and coordinates logistics for meetings and activities; maintains attorney calendars; prepares expense reports; makes travel arrangements and prepares detailed itineraries as needed.
• Performs general administrative duties including copying, faxing and distributing documents.
• Receives, sorts, redirects and prioritises incoming physical and digital mail.
• Assumes timekeeping responsibilities on behalf of attorneys.
• At attorney request, assumes responsibility for reporting Continuing Legal Education attendance.
• Actively seeks additional responsibility or tasks to lessen the workload of attorneys or other legal personnel.
• Manages assigned activities on a proactive basis.
• Anticipates schedule, travel and other conflicts and resolves (or develops proposed solutions) on a timely basis.
• Develops solutions to issues/problems and presents such to attorneys and/or other appropriate legal personnel.
• Performs other related duties as directed by attorneys and/or supervisor.

Minimum Requirements

• High school diploma/GED.
• Minimum 2 years’ experience as a legal assistant in a corporate law department, law firm, or government practice or equivalent education and experience.
• Legal secretarial certificate a plus.
• Knowledge of legal terminology.
• Requires ability to manage multiple tasks with initiative, accuracy, and a high sense of urgency; responsiveness and follow‑through is critical.
• Must be well organised and able to prioritise work.
• Excellent grammatical, punctuation and proofreading skills; must be detail oriented.
• Advanced word processing skills including proficient knowledge of Microsoft software packages.
• Prior experience using legal specific technology such as matter management and/or document management systems a plus.

About Xcel Energy

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy‑related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Individuals with a disability who need an accommodation to apply please contact us at [e-mail].

Non‑Bargaining. The anticipated starting base pay for this position is: $25.60 to $35.86 per hour. This position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited‑Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short‑term disability (STD)
• Long‑term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

Deadline to Apply: 09/29/26

EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company’s information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone’s responsibility.

ACCESSIBILITY STATEMENT Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Company Culture

You. Us. Together. At Xcel Energy, we’re more than an energy company. We’re reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet. We’re committed to leading with equity and inclusion. You’re not waiting for change – you’re creating it. You’re driven to protect the environment, support your community, and seek innovation. You want a career that grows with you and an employer who values you. You are reliable, trustworthy and bring integrity to everything you do. We are leading the way in clean energy. We’re using technology and innovation in every facet of our company. We’re providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We’re committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon‑free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we’re building a better tomorrow.