Docketing Clerk, Litigation

Ballard Spahr; United States; Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

medical

dental

vision

life insurance

health savings accounts

flexible spending accounts

short and long-term disability

a 401(k)-retirement savings plan

paid time off

sick leave

paid holidays

an employee assistance program

Job summary

Ballard Spahr is seeking a remote Litigations Docketing Coordinator to collaborate with attorneys, paralegals, and legal staff. You will ensure deadlines are entered into the docketing system and manage updates when case dates change.

The role emphasizes accurate data entry, quick response to inquiries, and seamless integration of deadlines from transferred cases, supporting efficient litigation practice.

Qualifications

• Two-year college degree or 3-5 years of relevant work experience.
• Litigation docketing experience in a law firm, corporate legal dept, or government agency.
• Working knowledge of litigation docketing procedures.
• Ability to work beyond standard hours when needed.

Responsibilities

• Work with attorneys, paralegals and legal administrative assistants to ensure that litigation deadlines and reminders are entered into the electronic tracking system in a timely fashion.
• Update and/or cancel docket entries as appropriate (i.e., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion.
• Assist with the integration of docket deadlines on cases transferred from other firms.
• Consult with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

Skills

Growth Mindset

Communication

Detail-Oriented

Education

Two-year college degree or 3-5 years of relevant work experience

Tools

Docketing software

Job description

Department: Litigation

About Us:Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

• Work with attorneys, paralegals and legal administrative assistants to ensure that litigation deadlines and reminders are entered into the electronic tracking system in a timely fashion.
• Update and/or cancel docket entries as appropriate (i.e., case settlement, trial date changes).
• Prepare reports of deadlines entered into the docket for attorney review and approval.
• Respond to inquiries from attorneys, paralegals and legal administrative assistants relating to docket and deadline issues in a timely fashion.
• Assist with the integration of docket deadlines on cases transferred from other firms.
• Consult with paralegals and attorneys with any questions if instructions or documents are unclear prior to data entry into the docketing database.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

• Two-year college degree or three to five years of relevant work experience.
• Previous litigation docketing experience working in a law firm, corporate legal department or government agency.
• Working knowledge of litigation docketing procedures.
• Ability to work beyond the standard scheduled hours as needed.

This position is fully remote.

The targeted salary range for this position is from $65,000 - $80,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.

For eligible employees Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program. A detailed summary of available benefits can be found here on our Careers website.

• medical
• dental
• vision
• life insurance
• health savings accounts
• flexible spending accounts
• short and long-term disability
• a 401(k)-retirement savings plan
• paid time off
• sick leave
• paid holidays
• an employee assistance program

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

We welcome and encourage applicants from all backgrounds to apply.

The firm is not accepting resumes from search firms for this position.