Legal Administrative Assistant

Cullen and Dykman LLP; Uniondale (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Cullen and Dykman LLP in Uniondale, NY seeks a Legal Administrative Assistant to support the Commercial Loan Transaction Banking team, coordinating closing activities and ensuring meticulous document management. You will organize documents, maintain filing systems, assist attorneys on projects, and communicate with clients, financial institutions, and counsel.

Proficiency in Word/Outlook/Excel and strong communication skills are required.

Qualifications

• Four-year college degree is preferred but not required.
• 2+ years of relevant work experience.
• Familiarity with UCC filings preferred but not required.
• Proficiency in Microsoft Word, Outlook, and Excel.

Responsibilities

• Organize and catalogue documents for transaction closings.
• Maintain filing system and ensure database accuracy.
• Assist attorneys with special projects.
• Communicate professionally with clients, financial institutions, title companies, and opposing counsel.
• Review documents for completeness before execution.
• Enter billing information and assist with invoicing.
• Format and revise lending documents.
• Handle document management and electronic filing.

Skills

Excellent communication

Detail-oriented

Team player

Independent worker

Multi-tasking

Strong academic background

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Salary Range: $50,000.00 To $70,000.00 Annually

About Cullen and Dykman LLP

Cullen and Dykman LLP is a full‑service law firm that has been serving clients since 1850. We are committed to delivering the highest quality legal services while upholding the highest standards of professionalism. Our dynamic and collegial environment fosters collaboration among attorneys, paralegals, and staff, ensuring that every team member contributes to the firm’s continued success.

Position Overview

The Firm is seeking to add aLegal Administrative Assistantto its Commercial Loan Transaction Bankingteam in our Uniondale, Long Island office. This position will be assisting in the coordination of commercial loan closing activities.

Job Duties:

• Organize and catalogue documents pertinent to transaction closings.
• Maintain filing system, ensuring accessibility completeness and accuracy of the database.
• Assisting attorneys in organizing and carrying out special projects as assigned or requested.
• Communicate professionally with clients, financial institutions, title companies and opposing counsel.
• Review documents for completeness and accuracy before execution and recording.
• Enter billing information, maintain time records, and assist with invoicing as needed.
• Format, proofread, and revise legal documents related to lending transactions.
• Perform document management, scanning, copying, and electronic filing using legal practice management software.

Requirements:

• Four-year college degree is preferred but not required.
• Familiarity with UCC filings preferred but not required.
• 2+ years of relevant work experience.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Strong academic background.
• Excellent written and verbal communication skills.
• Must be conscientious, organized, detail-oriented and a team player.
• Ability to work independently and multi-task.

We offer a competitive salary, an excellent benefits package and a collaborative, friendly environment.

The salary range for this role is $50,000-$70,000. Actual salary will be commensurate with the candidate’s qualifications and relevant experience.

Cullen and Dykman LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.