Legal Administrative Assistant

Kutak Rock; Spokane (WA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, Dep. Lt

Flexible Spending Plan

Health Savings Account

Profit-Sharing and 401(k)

Discretionary bonuses

Nine paid holidays

Paid time off accrual

Paid parental leave

Fertility coverage

Adoption assistance

Bereavement, jury duty, military leave

Employee Assistance Program

Commuting benefits

Tuition Reimbursement

Employee Referral Program

Job summary

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office to provide executive administrative support to multiple attorneys in our corporate department, focusing on transactional, tax, estate planning, probate, real estate litigation, and economic development matters. This full-time, in-office role emphasizes discretion, organization, and efficiency.

The ideal candidate will manage confidential communications, complex calendaring, client relationships, and document handling, with

Qualifications

• High school diploma or equivalent required; college degree given preference.
• 2+ years of experience in administrative support is required.
• Experience in a law firm or legal department with exposure to transactional or real estate practice areas is preferred.

Responsibilities

• Prepare and edit legal transactional documents, court pleadings, correspondence, and contracts in draft and final form to incorporate revisions
• Proofread documents and pleadings for changes before final copy
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys and delegate tasks to other teams
• Assist in managing closing documents and preparing closing binders and distribution
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive files electronic and paper
• Maintain emails and documents in NetDocs, profile documents per retention policy
• Track time and expenses for submission to Accounting using Intapp
• Assist with financial reports and expense reconciliation
• Maintain calendars and schedule appointments, calls, meetings, events
• Perform general office duties (scans, copies, printing)
• Handle other department tasks as assigned
• Flexible with hours as needed

Skills

Confidentiality

Discretion

Verbal communication

Written communication

Multitasking

Time management

Team player

Attention to detail

Discipline

Professional demeanor

Education

High school diploma or equivalent

College degree preferred

Tools

Litera Compare

NetDocs

Intapp

Microsoft Word

PDF tools (Kofax)

Excel

PowerPoint

Job description

JOB SUMMARY

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This position will provide executive administrative support to multiple attorneys in our corporate department, with emphasis on transactional, tax, estate planning, probate, real estate litigation, and economic development matters. This position plays a vital role in the day-to-day operations of a high-volume corporate practice group, managing confidential communications, complex calendaring, client relationships, transactional documents, pleadings, marketing and communications support, and general research assistance. The ideal candidate is a consummate professional with a strong sense of discretion, organization, efficiency, energy, and attention to detail.
This full-time (37.5 hours) position is in-office Monday - Friday.

RESPONSIBILITIES

• Prepare and edit legal transactional documents, court pleadings, correspondence, and contracts in draft and final form to incorporate handwritten or typed revisions
• Proofread documents and pleadings for changes to be made before the final copy is produced
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
• Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Intapp software
• Assist with financial reports for attorneys, reconciling expenses
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned
  

QUALIFICATIONS: Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• High level of Word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Advanced knowledge of PDF, Kofax, Excel, and PowerPoint
• Familiarity with Washington State courts
  

QUALIFICATIONS: Education and Experience

• High school diploma or equivalent required; college degree given preference
• 2+ years of experience in administrative support required
• Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred
  

Position Information

Status: Non-Exempt

Salary Range: $60,000-$75,000 per year, commensurate with experience

Work Arrangement: In Office

Benefits

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
• Flexible Spending Plan.
• Health Savings Account.
• Profit-Sharing and 401(k) Retirement benefits.
• Discretionary bonuses.
• Nine Paid Holidays per calendar year.
• 1 hour of paid vacation leave accrued for every 16 hours worked.
• 1 hours of paid sick leave accrued for every 40 hours worked.
• Paid parental leave.
• Fertility coverage assistance.
• Adoption and surrogacy financial assistance.
• Bereavement, jury duty, military leave.
• Employee Assistance Program.
• Back-Up Care.
• Domestic Partner Benefits.
• Commuting Benefits.
• Tuition Reimbursement.
• Employee Referral Program.
• Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.

Post Date Oct 08, 2026

Reference Number SPK100226

Subsidiary Company Kutak Rock LLP

Parent Company Kutak Rock LLP

City Spokane

State WA

Country United States

ZIP/Postal Code 99201

Address 510 West Riverside Avenue, Suite 800

$60,000-$75,000

High School Diploma

Employment Type Full-Time

Position Categories Legal Secretary, Legal Administrative Assistant