<! 016>Legal Administrative Assistant

Kutak Rock; Spokane, Coeur d'Alene (WA, ID); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, Dep. -

Health Savings Account

Profit-Sharing and 401(k)

Discretionary bonuses

9 Paid Holidays

Vacation/Sick leave accrual

Paid parental leave

Fertility coverage

Adoption and surrogacy assistance

Bereavement/Jury/military leave

Employee Assistance Program

Back-Up Care

Domestic Partner Benefits

Tuition Reimbursement

Employee Referral Program

Job summary

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This role provides executive administrative support to multiple attorneys in our corporate department, focusing on transactional, tax, estate planning, probate, real estate litigation, and economic development matters.

The position is full-time in-office (37.5 hours, Monday–Friday) with diligent attention to confidential communications, calendaring, client relationships, documents, and research assistance.

Qualifications

• Confidentiality of firm and client matters required.
• High level Word processing with attention to detail.
• Excellent verbal and written communication skills.
• Excellent grammar, spelling, and proofreading abilities.
• Team player who can cover for others when needed.
• Ability to work under deadlines and complete projects on time.
• Strong multitasking and prioritization across projects.
• Willingness to learn and adapt new skills quickly.
• Professional interface with lawyers, clients and staff.
• Advanced knowledge of MS Office (Styles/ Schemes).
• Experience with PDF tools (e.g., Kofax) and PowerPoint.
• Familiarity with Washington state courts.

Responsibilities

• Prepare and edit legal transactional documents, pleadings, correspondence, and contracts in draft/final form.
• Proofread documents and pleadings for changes before final copy.
• Use Litera Compare for document comparisons.
• Coordinate attorney workflows and delegate tasks across teams.
• Assist in closing documents and closing binders and distribution.
• Create/manage virtual closing rooms/collaboration sites.
• Organize and maintain extensive electronic and physical files.
• Manage emails and documents in NetDocs per retention policy.
• Accept directions and handle assignments proactively.
• Handle client matters via phone and email as appropriate.
• Record time/expenses in Intapp for accounting.
• Assist with financial reports and expense reconciliation.
• Maintain calendars: appointments, calls, meetings, events.
• Perform general office duties (scans, copies, binders, printing).
• Support additional tasks within the department as needed.
• Be flexible with hours as workload demands.

Skills

Confidentiality

Word processing

Communication skills

Proofreading

Team player

Multitasking

Adaptability

Client interaction

MS Office

PDF tools

WA courts familiarity

Intapp

Education

High school diploma or equivalent

College degree preferred

Tools

Litera Compare

NetDocs

Intapp

Kofax

Job description

Kutak Rock seeks a Legal Administrative Assistant in its Spokane office. This position will provide executive administrative support to multiple attorneys in our corporate department, with emphasis on transactional, tax, estate planning, probate, real estate litigation, and economic development matters. This position plays a vital role in the day-to-day operations of a high-volume corporate practice group, managing confidential communications, complex calendaring, client relationships, transactional documents, pleadings, marketing and communications support, and general research assistance. The ideal candidate is a consummate professional with a strong sense of discretion, organization, efficiency, energy, and attention to detail.

This full-time (37.5 hours) position is in-office Monday - Friday.

RESPONSIBILITIES

• Prepare and edit legal transactional documents, court pleadings, correspondence, and contracts in draft and final form to incorporate handwritten or typed revisions
• Proofread documents and pleadings for changes to be made before the final copy is produced
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
• Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through Intapp software
• Assist with financial reports for attorneys, reconciling expenses
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• Perform general office duties, such as preparing scans, copies, building hearing binders and work binders, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• High level of Word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Advanced knowledge of PDF, Kofax, Excel, and PowerPoint
• Familiarity with Washington State courts

QUALIFICATIONS: Education and Experience

• High school diploma or equivalent required; college degree given preference
• 2+ years of experience in administrative support required
• Experience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred

Position Information

Status: Non-Exempt

Salary Range: $60,000-$75,000 per year, commensurate with experience

Work Arrangement: In Office

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
• Flexible Spending Plan.
• Health Savings Account.
• Profit-Sharing and 401(k) Retirement benefits.
• Discretionary bonuses.
• Nine Paid Holidays per calendar year.
• 1 hour of paid vacation leave accrued for every 16 hours worked.
• 1 hours of paid sick leave accrued for every 40 hours worked.
• Paid parental leave.
• Fertility coverage assistance.
• Adoption and surrogacy financial assistance.
• Bereavement, jury duty, military leave.
• Employee Assistance Program.
• Back-Up Care.
• Domestic Partner Benefits.
• Commuting Benefits.
• Tuition Reimbursement.
• Employee Referral Program.
• Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About the Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.