Legal Administrative Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP; San Francisco (CA); Hybrid; USD 52,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short/long-term disability

401(k) Profit Sharing

Job summary

Nicolaides Fink Thorpe Michaelides Sullivan LLP in San Francisco is seeking a Litigation Legal Administrative Assistant with 2–4 years of litigation experience to join our growing office. This role supports attorneys with document preparation, e-filing, and filing systems, and collaborates with other offices to provide firm-wide support.

The position initially requires in-office work five days a week, with the potential for a hybrid schedule (three days in office, two days remote) once tasks are

Qualifications

• Two to four years of litigation support experience.
• Experience in a law firm strongly preferred.

Responsibilities

• Assist with preparing and formatting legal documents.
• Coordinate e-filing in state and federal courts.
• Manage document management and filing systems (NetDocs) and network drives.
• Prepare expense reports for attorneys; maintain office equipment and supplies.
• Collaborate with other offices to provide support to attorneys.

Skills

E-filing experience

Technology proficiency

Microsoft Office

Adobe Acrobat Pro

Communication skills

Attention to detail

Teamwork

Prioritization

Initiative

Job description

SAN FRANCISCO OFFICE LITIGATION LEGAL ADMINISTRATIVE ASSISTANT

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking a Legal Administrative Assistant with two to four years of litigation experience to join our growing San Francisco office and become an integral part of the firm's administrative and legal support team. This position performs a wide variety of administrative tasks, while demonstrating the ability to exercise good judgment, multi-task, and meet deadlines. Please note: This is not a paralegal role.

Ideal candidates are self-starters who can work independently and as part of a team, are highly organized, and detail oriented. Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat is required.

Initially the new hire will be asked to work in the office Monday through Friday, but once the tasks and responsibilities are learned, a hybrid schedule will be possible. Three days in the office and two days remote. Our office is in downtown San Francisco.

This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions.

The anticipated salary range for this position is based on a 37.5-hour per week schedule as well as experience; the hourly rate will be $38-$42/hour, commensurate with experience, with potential for annual performance-based raises and discretionary bonuses.

Primary Duties and Responsibilities include, but are not limited to:

• Download digital files and save in the appropriate client matter folders in the document management system (NetDocs) and network drives;
• Coordinate e-filing in state and federal court, including gathering exhibits, preparing the Table of Contents and Table of Authorities;
• Prepare legal documents including formatting, proofreading, making revisions and finalizing;
• Save documents in document management system (NetDocs);
• Assist with preparing expense reports for attorneys;
• Maintain printers and copier, including filling with paper, clearing jams and basic troubleshooting;
• Order and maintain office and kitchen supplies;
• Collaborate with Dallas, Chicago, Denver, San Diego and Los Angeles Legal Assistants to provide support to attorneys across the firm;
• Perform other duties as assigned.

Knowledge/Skills/Abilities Required:

• Ability to work in the office Monday through Friday initially and then move to hybrid schedule; 3 days in office and 2 days remote;
• Experience with e-filing in both state and federal court;
• Strong technology skills;
• Proficiency in Microsoft Office, and Adobe Acrobat Pro;
• Ability to communicate clearly and concisely, both verbally and in writing;
• Strong attention to detail and excellent proofreading skills;
• Ability to work well in a team environment;
• Ability to prioritize and manage multiple assignments under time pressure;
• Ability to take initiative and follow through on projects;
• Ability to perform at high levels and successfully adapt to changing priorities and working demands.

Education/Experience/Certifications:

• Two to four years of recent litigation legal assistant experience; and
• Previous experience working in a law firm strongly required.

Nicolaides Fink Thorpe Michaelides Sullivan LLP is an Equal Opportunity Employer M/F/D/V. We support and encourage workforce diversity. We do not discriminate on the basis of race, color, gender, religion, age, national origin, sexual orientation, or disability in any of our recruitment, hiring, or placement processes.

NOTICE TO LEGAL SEARCH FIRMS: Nicolaides Fink Thorpe Michaelides Sullivan LLP does not accept applications or resumes from placement or search agencies. There are no exceptions to this policy, no contract will be formed, and no placement fee will be paid with respect to any resume submitted to the Firm by an agency. Resumes received by agencies will be immediately discarded.