Sr Administrative Associate /Legal Services - 2nd Shift

RRD; United States; On-site; USD 77,137,000 - 88,983,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

Paid time off

401(k) with company match

Life insurance

Parental leave

Tuition assistance

Job summary

RRD is seeking an experienced administrative professional to manage core legal workflows for a West Coast client base in California. The role covers e-filing, e-service, legal research with Lexis/Westlaw, and preparing discovery shells in firm style.

Responsibilities include scheduling court appearances, document management in Adobe Acrobat and DocuSign, and overseeing PCard reconciliations. The shift is Mon-Fri 2:30 PM–11:00 PM PT, with pay at $26.92 per hour.

Qualifications

• High school diploma or equivalent.
• Minimum 5 years administrative support experience in a professional organization.
• Experience handling state, federal filings and e-service platforms.
• Advanced MS Office skills and strong typing.
• Ability to manage confidential information with discretion.
• Excellent organizational and deadline-driven skills.

Responsibilities

• Manage electronic court filings and e-service across portals.
• Prepare discovery and litigation shells in firm styles.
• Schedule court appearances and coordinate travel.
• Document management via Adobe Acrobat and DocuSign.
• Oversee PCard expense reconciliations and billing.
• Support West Coast California operations and client communications.
• Meet deadlines and ensure task lifecycle completion.

Skills

E-Filing experience

Legal Research

Case Retrieval

Pleading & Discovery Prep

Court Appearance Scheduling

Expense Tracking

MS Office

Adobe Acrobat

DocuSign

Education

High school diploma

Tools

MS Office

Court Call

Court Connect

Journal Technologies

Adobe Acrobat

DocuSign

Job description

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision‑making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision‑making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.

Job Description

This role requires an administrative professional to manage core legal workflows, including electronic court filings, service across state and federal portals, and legal research using Lexis, Westlaw, and PACER. Key duties include preparing discovery and litigation shells, formatting pleadings using firm styles, scheduling court appearances, and managing documents via Adobe Acrobat and DocuSign. The ideal candidate will also oversee PCard expense reconciliations and judicial form processing.

Must be able to support the West Coast - California

Shift: Monday - Friday, 2:30 PM - 11:00 PM, Pacific Time

NOTE: Your time zone may require you to work a 5AM - 1AM shift or similar to accommodate pacific time

Pay: $26.92 hrly

Must have experience with the following:

• Recent comprehensive E-Filing and E-Service experience
• Legal Research and Case Retrieval:
• Pleading and Discovery Shell Preparation:
• Utilize appropriate logs and/or tracking software for all administrative support work
• Court Appearance Scheduling:
• Expense Tracking and Administrative Billing
• Ensure that job tickets are properly filled out before beginning work
• Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• Perform work in administrative support, including, but not limited to, answering phone lines, providing customer service, editing/transcribing documents, data entry for expenses/time/invoices/other, creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge)
• Utilize appropriate logs and/or tracking software for all administrative support work
• Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
• Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
• Meet contracted deadlines for accepting, completing, and delivering all work
• Troubleshoot basic equipment problems
• Assist in developing training plans and process maps for the administrative operation
• Deliver training plans to a team of Admins
• Serve as a subject matter expert and resource for junior employees
• Interact with clients in person, over the phone, via video or electronically
• Prioritize workflow
• Performs Quality Assurance on own work and work of others
• Adhere to Williams Lea policies in addition to client site policies
• Use equipment and supplies in a cost‑efficient manner
• Other duties as assigned

Qualifications

• High school diploma or equivalent education
• Minimum (5) years administrative support experience in a professional organization, preferably in the legal industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience
• Direct experience managing state, federal, and arbitration filings across platforms including California approved vendors (One Legal, First Legal, Pro Legal, Green Filing, Proof), complex case portals (File & ServeXpress, CaseAnywhere), District Court, Court of Appeals, Supreme Court, TrueFiling, FINRA, UCC, AAA, and JAMS, alongside coordinating e-service and print dispatch.
• Advanced in the use of MS Office software (Word, Excel, PowerPoint)
• Strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
• Familiar with other software programs for providing administrative support
• Strong attention to detail; able to work on multiple projects simultaneously
• Skilled in scheduling telephonic and virtual court appearances through Court Call, Court Connect, and Journal Technologies Court Portal or similar
• Must have good organizational skills
• Must be able to meet deadlines and complete all projects in a timely manner
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Good problem‑solving skills, with the ability and understanding of when to elevate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to work both independently and collaboratively as part of a team
• Ability to work in a fast‑paced environment
• Ability to communicate professionally both verbally and in writing
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Must be self‑motivated with a positive attitude
• Proven customer service skills are required to create, maintain, and enhance customer relationships

Additional Information

The rate of pay for this role at the noted RRD location is $26.92/ hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call‑in, and/or stand‑by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.

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RRD is an Equal Opportunity Employer, including disability/veterans

At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.

All employment offers are contingent upon the successful completion of both a pre‑employment background and drug screen.