Legal Administrative Assistant

Kutak Rock; Richmond (VA); Hybrid; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

Discretionary bonuses

9 Paid Holidays

Paid vacation leave

Parental leave

Tuition Reimbursement

Employee Assistance Program

Job summary

Kutak Rock's Richmond, VA office seeks an experienced Legal Administrative Assistant to support attorneys and staff in a collaborative environment.

The role involves preparing and editing legal documents, proofreading, coordinating attorney workflows, managing closings and binders, maintaining NetDocs, time entry in IntApp, calendar management, and client communications in a hybrid work setting.

Qualifications

• High School Diploma or equivalent required; college degree given preference.
• 2+ years of experience in administrative support; law firm or legal department experience preferred.

Responsibilities

• Prepare and edit legal documents and contracts in draft and final form.
• Proofread documents before final copy is produced.
• Coordinate workflows for attorneys and delegate tasks to other teams.
• Assist in managing closing documents and preparing closing binders and electronic closing rooms.
• Maintain documents in NetDocs and follow retention policy.
• Manage calendars and schedule appointments and meetings.
• Enter lawyers' time and expenses in IntApp.
• Handle client matters via telephone and email.
• General office duties and other tasks as assigned.

Skills

Confidentiality

Attention to detail

Verbal and written communication

Grammar and proofreading

Team player

Deadline driven

Multitasking

Willingness to learn

Professional demeanor

Microsoft Office proficiency

Education

High School Diploma or equivalent

College degree preferred

Tools

Litera Compare

NetDocs

IntApp

Kofax

Excel

PowerPoint

Job description

Kutak Rock seeks an experienced Legal Administrative Assistant in its Richmond, VA office. This position will provide legal and administrative support attorneys and staff while working collaboratively with attorneys, clients, and staff in a collegial environment.

Responsibilities

• Prepare and/or edit legal transactional documents, correspondence, and/or contracts in draft and final form to incorporate handwritten or typed revisions
• Proofread documents for changes to be made before the final copy is produced \
• Perform document comparisons using Litera Compare software
• Coordinate workflows for attorneys, delegating specific tasks to other teams with the ability maintain quality and timeliness
• Assist in managing closing documents and preparing closing binders including electronic closing binders and distribution via FedEx and Certified US Mail
• Create and manage virtual closing rooms/collaboration sites
• Organize and maintain extensive sets of files, both electronic and paper
• Maintain e-mails and documents within the Firm’s Document Management System (NetDocs) and properly profile each document pursuant to the Firm’s Document Retention Policy
• Proactively accept responsibility and take directions for work assignments and tasks
• Handle client matters (when appropriate) through telephone and e-mail
• Keep records and enter lawyers’ time and expenses for submission to Accounting Department through IntApp software
• Maintain work calendars by scheduling appointments, conference calls, meetings, and professional organization events
• General office duties, such as preparing scans, copies, printing e-mails and documents
• Assist with other tasks as assigned or necessary within the Department
• Flexible with hours when work demands, and other duties as assigned

QUALIFICATIONS: Skills and Abilities

• Ability to maintain confidentiality of firm and client matters
• High level of word processing skill with strict attention to detail
• Excellent verbal and written communication skills
• Excellent grammar, spelling, and proofreading skills
• Ability to work as a team player and cover for others in work area
• Ability to work well under the pressures of deadlines and complete projects in a timely manner
• Ability to prioritize and multitask, moving from one project to another efficiently
• Ability and desire to learn and adapt new skills and technologies quickly
• Aptitude to interface with lawyers, clients, and staff professionally
• Advanced knowledge of Microsoft Office, including the use of Styles and Schemes
• Experience with PDF, Kofax, Excel, and PowerPoint

QUALIFICATIONS: Education and Experience

• High School Diploma or equivalent required; college degree given preference
• 2+ years of experience in administrative support requiredExperience working within a law firm or legal department with training and/or exposure to transactional or real estate practice areas preferred

Position Information

Status: Non-Exempt

Salary Range: $25.64- $38.46 per hour, annual equivalent $50,000-$75,000, commensurate with experience

Work Arrangement: Hybrid 4:1, after an introductory period and with supervisor approval

Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Generous Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hour of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.