Legal Secretary, Litigation

Kutak Rock; Los Angeles (CA); Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement

Discretionary bonuses

Paid holidays

Parental leave

Fertility assistance

Adoption assistance

Jury duty leave

Job summary

Kutak Rock LLP seeks a Legal Secretary for its Litigation practice. This full-time role provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation.

This role is ideal for an experienced legal support professional who enjoys working collaboratively in a collegial environment. This position may sit in Irvine or Los Angeles, CA, and operates in a hybrid schedule with 4 days in the office and 1 day remote, subject to

Qualifications

• High School Diploma or equivalent required.
• 3+ years of legal administrative support experience in a litigation practice required, mass tort/toxic tort preferred.
• Experience with local, state, and federal court filing procedures and electronic court filing required.

Responsibilities

• Maintain confidentiality of firm and client matters.
• Prepare, proofread, and edit pleadings, discovery, briefs, and correspondence.
• Submit court filings for State and Federal Courts.
• Monitor and maintain court local rules and procedures.
• Maintain calendars and docketing deadlines.
• Handle general office duties and filing.
• Read and route mail and assemble mailings.
• Use Litera for document comparison.
• Organize electronic files in NetDocs.
• Coordinate work assignments from attorneys and staff.
• Handle client communications via phone and email.
• Track CLE credits.
• Arrange travel and expense reports.
• Schedule meetings and events for attorneys.
• Provide coverage at reception as needed.
• Assist with other litigation tasks.

Skills

Court rules

E-filing

MS Office

PDF editing

Video conferencing

Document management

Mass tort knowledge

Editing/proofreading

Time management

Interpersonal skills

Education

High School Diploma or equivalent

3+ years litigation support

Associate/Bachelor preferred

Tools

NetDocs

Litera

Billing software

Job description

Job Summary

Kutak Rock LLP seeks a Legal Secretary for its Litigation practice. This pivotal position provides legal administrative support to multiple lawyers in a busy national litigation practice with a focus on mass/toxic tort litigation. This role is ideal for an experienced legal support professional who enjoys working collaboratively in a collegial environment.

This full-time position may sit in either the firm’s Irvine or Los Angeles office.

Responsibilities

• Maintain strict confidentiality and discretion of firm and client matters
• Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions
• Submit court filings for State and Federal Courts
• Monitor and maintain compliance of State and Federal Court local rules and procedures
• Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information
• Prepare scans, copies, printing, and other general office duties
• Handle heavy filing, organize and maintain extensive files, both paper and electronic
• Read and route incoming and internal mail; assemble large mailings
• Perform document comparisons using firm software (Litera)
• Organize and maintain electronic files in the Firm’s document management system (NetDocs)
• Accept responsibility and take directions for work assignments and tasks from both attorneys and staff
• Handle client communications (when appropriate) through telephone and e-mail
• Maintain, report and track Continuing Legal Education (CLE) credits
• Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software
• Schedule conference calls, meetings, and professional organization events for attorneys
• Provide occasional coverage to office reception desk in rotation with existing office staff
• Assist with other tasks as assigned or necessary within the Litigation Department

QUALIFICATIONS: Skills and Abilities

• Knowledge and proficiency in State and Federal Court local rules and procedures
• Advanced knowledge of e-file platforms both in State and Federal Courts
• Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel
• Advanced knowledge in editing, combining, and assembling PDF documents
• Advanced knowledge of video conferencing platforms (Zoom, Teams)
• Knowledge and proficiency in document management systems
• Knowledge and understanding of mass tort or toxic tort litigation procedures and proceedings
• Excellent grammar, spelling, and proofreading skills with a keen eye for details
• Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently
• Excellent time management and organizational skills with the ability to work with practice groups in multiple time zones
• Ability and interest in learning new skills including software and technology
• Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff

QUALIFICATIONS: Education and Experience

• High School Diploma or equivalent required; associate or bachelor’s degrees preferred
• 3 + years of legal administrative support experience in a litigation practice required, experience in civil litigation, mass tort, or toxic tort practices preferred
• Experience with local, state, and federal court filing procedures as well as electronic court filing required

Position Information

Status: Non-Exempt

Salary Range: $70,000-$85,000 base salary per year, commensurate with education and experience

Work Arrangement: Hybrid 4:1, with manager approval after an initial introductory period. This position may sit in either the firm’s Irvine, CA or Los Angeles, CA office.

Benefits

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
• Flexible Spending Plan.
• Health Savings Account.
• Profit-Sharing and 401(k) Retirement benefits.
• Discretionary bonuses.
• Nine Paid Holidays per calendar year.
• 1 hour of paid vacation leave accrued for every 16 hours worked.
• 1 hours of paid sick leave accrued for every 30 hours worked.
• Paid parental leave.
• Fertility coverage assistance.
• Adoption and surrogacy financial assistance.
• Bereavement, jury duty, military leave.
• Employee Assistance Program.
• Back-Up Care.
• Domestic Partner Benefits.
• Commuting Benefits.
• Tuition Reimbursement.
• Employee Referral Program.
• Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.