Legal Administrative Assistant

ProspectBlue; Richmond (VA); On-site; USD 30,000 - 44,000; Part time

Job summary

ProspectBlue is seeking an energetic Legal Administrative Assistant to join a reputable firm in Richmond, VA for a 6-8 week contract position. The ideal candidate would support the Medical malpractice litigation defense team. Must be able to start in the next week.

In this position, you will be supporting 2 Partner Attorneys, 2 full time paralegals, 1 part time paralegal. Essential duties include managing documents, calendar management, drafting correspondence, screening calls, coordinating

Qualifications

• Litigation experience is required.
• Excellent written and spoken communication.
• Strong organizational and time-management skills.
• Proficiency with MS Word, PowerPoint, Excel and Outlook; typing 65+ wpm.
• Ability to manage multiple tasks with multiple stakeholders.
• Absolute discretion.

Responsibilities

• Review, edit, and proofread documents in electronic and paper formats.
• Manage attorney calendar and daily schedule.
• Prepare and draft correspondence.
• Screen and manage phone calls.
• Coordinate onsite and offsite meetings.
• Arrange travel for attorneys.
• Develop documents and presentations.
• Ensure accurate file management.
• Enter time and billing information.
• Investigate new methods and technology to improve efficiency.

Skills

Litigation support

Communication skills

Organization

MS Office suite

Typing 65+ wpm

Multitasking

Discretion

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

ProspectBlue is seeking an energetic Legal Administrative Assistant to join a reputable firm in Richmond, VA for a 6-8 week contract position. The ideal candidate would support the Medical malpractice litigation defense team. Must be able to start in the next week. In this position, you will be supporting 2 Partner Attorneys, 2 full time paralegals, 1 part time paralegal.

Essential Duties and Responsibilities

• Manage documents by reviewing, editing, and proofreading in both electronic and paper format.
• Manage calendar and organize daily schedule of attorney.
• Preparing and drafting correspondence.
• Screen and manage calls.
• Coordinate onsite and offsite meetings.
• Manage travel arrangements for attorney.
• Develop documents and presentations.
• Ensure accurate file management.
• Enter time and billing information.
• Look for new methods and technology to increase attorney and paralegal efficiency.

Required Qualifications

• Litigation assisting experience.
• Excellent written and oral communication skills.
• Excellent organizational, planning, problem solving, administrative and analytical skills.
• Proficiency in Microsoft Word, PowerPoint, Excel, Outlook with excellent keyboarding skills; typing at 65+/wpm, and the ability to process a high volume of dictation and transcription.
• Ability to manage multiple complex and concurrent tasks involving several stakeholders.
• Superior detail orientation and time management skills.
• Absolute discretion.

Preferred Qualifications

• Bachelor’s degree or equivalent experience
• E-Filing experience