Legal Administrative Assistant

Addison Group; Raleigh (NC); Hybrid; USD 55,000 - 66,000; Full time

Job summary

A leading boutique corporate law firm seeks a Legal Administrative Assistant to support attorneys in a collaborative environment. This role requires exceptional organizational skills, experience in administrative tasks, and proficiency in Microsoft Office. You will help manage schedules, prepare documents, and ensure efficient operations while upholding high standards of professionalism in handling sensitive information. The firm offers a hybrid work environment and a competitive salary.

Benefits

Medical insurance

Vision insurance

401(k)

Regular company-wide meals

Monthly celebrations

Team-building events

Qualifications

• 2 years of administrative experience required.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Maintain Outlook calendars and book travel for attorneys.
• Prepare and proof legal documents and presentations.
• Handle incoming correspondence and manage client interactions.

Skills

Communication

Attention to Detail

Organizational Skills

Self-Motivation

Technology Proficiency

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Document Management System

Job description

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $66,000.00/yr

Title: Legal Administrative Assistant

Start date: Within the next 2 weeks

Onsite, hybrid, schedule: Hybrid. In office Wednesday - Friday.

Must-haves:

Associate’s degree or equivalent experience with 2 years of administrative experience

Advanced working knowledge and proficiency in Microsoft Office (i.e., Word, Excel, Outlook, PowerPoint)

Experience and proficiency in use of technology to support practice group efforts (i.e., scanning, file sharing platforms, document comparison/proofing software like DocuSign or Workshare Compare or similar application to assist with proofing, tracking and comparing document revisions from multiple contributors.)

Excellent written and verbal communication skills. Strong attention to detail.

Ability to manage multiple projects simultaneously, leverage technology to gain maximum efficiency, and continually adapt to changing deadlines and priorities.

High degree of professionalism, discretion, and confidentiality.

Ability to work collaboratively with others, and ability to handle multiple tasks and prioritize effectively.

Self-motivated with a high degree of initiative.

Nice to haves:

Previous experience in a law firm preferred.

Experience using iManage DMS or similar Document Management System is a plus. Strong formatting skills preferred.

Who you will support & work with:

Supports 1 partner, 2 mid-level attorneys, 1 junior attorney.

Part of an administrative team of 4 (2 hybrid, 2 remote), and collaborates with 2 paralegals.

Responsibilities:

This is a well-established and highly regarded boutique corporate law firm, seeking an exceptional, self-motivated, and versatile Legal Administrative Assistant with 2 or more years of relevant experience to join our team. This exciting role requires attention to detail, ability to meet tight deadlines, strong organizational skills, and a high degree of professionalism when handling confidential information. Our practice is dynamic and you’ll gain a ton of experience, quickly. Here’s what you’ll do on any given day:

Receive reception visitors when necessary and contact appropriate attorney and/or staff.

Handle incoming correspondence appropriately to maintain excellent rapport with existing clients and highlight any service concerns to attorneys as necessary.

Maintain Outlook calendars; book travel, coordinate on-site meetings and luncheons.

Coordinate day-to-day operations of the attorneys’ practices taking initiative and using sound, independent judgment, including scheduling of meetings and conference calls.

Enter, revise, and finalize time entries for select attorneys and work with the firm's Billing Department on billing matters.

Prepare, revise, and proof legal documents and presentations in Microsoft Word, Excel, and PDF.

Organize documents into accurate formats and maintain client files in accordance with firm standards.

Assist with preparing and coordination of initial transaction closing documents including electronic data rooms.

Complete post-closing activities.

Perform online research as necessary to support attorney activities.

Maintain firm contacts as needed to ensure accuracy of clients, investors, and vendors information.

Other duties as assigned.

Additional Responsibilities Include:

Assist other staff as needed to balance workload.

Assist in the development of office skills by sharing knowledge, best practices, and attending monthly team meetings.

Why this firm:

Collaborative and supportive work environment.

Opportunity to work in a hybrid environment (3 days a week in office with a set schedule).

Competitive salary, paid time off, and benefits package.

Incredible company culture.

Regular company-wide meals, monthly celebrations, and team-building events.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

Referrals increase your chances of interviewing at Addison Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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