Legal Administrative Assistant

Green & Spiegel Us; Philadelphia (Philadelphia County); Presencial; USD 40 000 - 43 000; Tempo integral

Resumo da oferta

Green & Spiegel Us in Philadelphia seeks an organized Administrative Assistant to support attorneys and staff in our Philadelphia office.

You will manage calendars, handle correspondence, file records, prepare reports, and assist with immigration case work as assigned. Proficiency in Microsoft Office and strong communication are essential.

This full-time position offers a collaborative environment and opportunities to develop professional skills.

Qualificações

• Strong verbal, written, and organizational skills.
• Willingness to take on added responsibilities and learn new things.
• Ability to show initiative and work as part of a team.
• Attention to detail.
• Ability to multi-task and prioritize.
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
• Excellent time management skills.
• High School degree.

Responsabilidades

• Maintain filing and organization systems for legal records and update expiration dates.
• Generate monthly expiration reports for Attorneys and staff.
• Handle incoming and outgoing mail, scanning and distributing documents.
• Draft case update emails to clients for Attorneys and Case Managers.
• Send Approval Packets and redacted Petitions to clients.
• Assist in answering phones and directing calls to appropriate personnel.
• Coordinate and confirm appointments and update event calendars.
• Prepare immigration-related documents as assigned by Attorneys and Case Managers.
• Send disengagement letters and post-green card letters to clients.
• Assist with passport photo printing and copying/scanning of files.
• Provide general administrative support to attorneys and staff.
• Greet visitors when Receptionist is unavailable and set up meeting rooms.

Conhecimentos

Organizational skills

Verbal communication

Written communication

Attention to detail

Time management

Team player

Microsoft Office

Formação académica

High School diploma

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Full-time

Description

• Maintaining filing and organization systems for legal records which includes calendaring relevant expiration dates, inputting and updating database records and notifying legal team of important dates. Generating monthly expiration reports to Attorney and legal support staff.
• Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
• Ensuring all FedEx packages are sent.
• Drafting case update emails to clients to be sent by Attorneys and Case Managers.
• Sending Approval Notice Packets and redacted Petitions to clients.
• Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
• Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
• Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
• Sending disengagement letters and post-green card letters to clients.
• Assisting support staff with passport photo printing.
• Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
• Generating emails, reports, memos as assigned by Firm Administrator.
• Maintaining client contact lists.
• Providing administrative support to attorneys and legal staff as needed.
• If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Requirements

• Strong verbal, written, and organizational skills.
• Willingness to take on added responsibilities and learn new things.
• Ability to show initiative and work as part of a team.
• Attention to detail.
• Ability to multi-task and prioritize.
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
• Excellent time management skills.
• High School degree.

Salary Description

$40,000-$43,000