Legal Administrative Assistant

Green & Spiegel Us; Philadelphia (Philadelphia County); On-site; USD 40,000 - 43,000; Full time

Job summary

Green & Spiegel Us in Philadelphia is seeking an organized Administrative Assistant to support attorneys and staff in a busy office. You will handle mail, scheduling, document preparation, and client communications with professionalism.

Your responsibilities include coordinating appointments, managing mail and filings, and assisting with various immigration case-related tasks. A High School diploma and strong MS Office skills are required for this full-time role in the Philadelphia office.

Qualifications

• Strong verbal, written, and organizational skills.
• Willingness to take on added responsibilities and learn new things.
• Ability to show initiative and work as part of a team.
• Attention to detail.
• Ability to multi-task and prioritize.
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
• Excellent time management skills.
• High School degree.

Responsibilities

• Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
• Ensuring all FedEx packages are sent.
• Drafting case update emails to clients to be sent by Attorneys and Case Managers.
• Sending Approval Notice Packets and redacted Petitions to clients.
• Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
• Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
• Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
• Sending disengagement letters and post-green card letters to clients.
• Assisting support staff with passport photo printing.
• Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
• Generating emails, reports, memos as assigned by Firm Administrator.
• Maintaining client contact lists.
• Providing administrative support to attorneys and legal staff as needed.
• If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multi-tasking

Team player

Attention to detail

Initiative

Education

High School diploma

Tools

Microsoft Office

Firm-specific software

Job description

Full-time

Description

• Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.
• Ensuring all FedEx packages are sent.
• Drafting case update emails to clients to be sent by Attorneys and Case Managers.
• Sending Approval Notice Packets and redacted Petitions to clients.
• Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
• Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
• Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.
• Sending disengagement letters and post-green card letters to clients.
• Assisting support staff with passport photo printing.
• Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.
• Generating emails, reports, memos as assigned by Firm Administrator.
• Maintaining client contact lists.
• Providing administrative support to attorneys and legal staff as needed.
• If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Requirements

• Strong verbal, written, and organizational skills.
• Willingness to take on added responsibilities and learn new things.
• Ability to show initiative and work as part of a team.
• Attention to detail.
• Ability to multi-task and prioritize.
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
• Excellent time management skills.
• High School degree.

Salary Description

$40,000-$43,000