Legal Administrative Assistant

U.S.based Multinational Law Firm; Palo Alto (CA); On-site; USD 120,000; Full time

Job summary

An established industry player is seeking a skilled Legal Assistant to provide executive-level support in a dynamic law firm environment. This role involves working closely with Partners and Associates, handling complex legal tasks, and maintaining confidentiality. The ideal candidate will thrive under pressure, possess excellent communication skills, and demonstrate a proactive approach to managing multiple responsibilities. This is an exciting opportunity to join a prestigious firm that values career stability and growth while offering a supportive work culture and generous benefits.

Benefits

Generous bonus

Medical benefits

Transit benefits

Generous PTO

401K with match

Exceptional work environment

Firm amenities

Qualifications

• 3+ years of executive level support in a law firm or professional services.
• Detail-oriented with strong organizational skills and ability to prioritize.

Responsibilities

• Provide executive level legal support to Partner and Associates.
• Draft and proofread legal documents; manage confidential information.
• Coordinate travel and schedule meetings for clients and witnesses.

Skills

Excellent written and oral communication skills

Ability to remain calm under pressure

Detail-oriented with strong organizational skills

Ability to collaborate with multiple departments

Proactive and able to prioritize tasks

Education

Bachelor's degree

Job description

COMPENSATION: Base salary up to $120K, commensurate with experience, plus very generous bonus, medical benefits, transit, all firm amenities, generous PTO, 401K w/match, exceptional work environment and firm culture.

KEY RESPONSIBILITIES:

• Provide executive level legal support to Partner and Associates in multiple practice areas.
• Function with autonomy and work on special projects with each case and client.
• Handle complex Legal Assistant activities (may be highly confidential and require discretion).
• Perform research as directed by attorneys.
• Interface and establish ongoing positive business relationships with clients.
• Communicate effectively on busy telephone lines with courtesy.
• Assist in the preparation of time-keeping, travel, expense reports, and other personnel records.
• Draft and proofread correspondence, court papers, and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities.
• Coordinate travel for Clients, Witnesses, and Experts; research cost-effective travel and alternatives.
• Schedule and arrange meetings and conferences with conference services, catering services, and the audiovisual departments.

REQUIREMENTS:

• 3+ years of c-suite executive level support in a professional law firm to a Partner, Sr. Partner or Managing Partner or professional services environment.
• Bachelor's degree highly preferred.
• Excellent written and oral communication skills to communicate effectively and diplomatically.
• Ability to remain calm and function under pressure in a constantly changing environment with highly confidential information.
• Ability to collaborate with all levels and multiple departments.
• Detail-oriented with strong day-to-day organizational skills.
• Ability to be proactive, prioritize work and perform multiple tasks simultaneously.
• A person seeking long-term career stability, security and growth with a major international law firm and attorney.