Legal Administrative Assistant

Dinnen Law; New York (NY); Hybrid; USD 34,000 - 41,000; Part time

Job summary

Dinnen Law PC, a boutique employment-based immigration law firm, is seeking an organized, technologically proficient legal assistant to support the firm’s mailing, document preparation, and case management needs. The position is approximately 10 hours per week with flexible days and hours.

Work operates remotely, but requires regular in-person support with mailings and physical documents in Manhasset, NY. Compensation is $25-$30 per hour, depending on experience.

Qualifications

• Excellent attention to detail, organizational skills and follow-through.
• Strong computer skills and comfort in a paperless environment.
• Proficiency with Word, Outlook, Excel and PDF software.
• Ability to manage multiple assignments and follow procedures.
• Professional, responsive communication and discretion with confidential information.
• Reliable to meet deadlines and work independently.
• Regular in-person support in Manhasset, NY.

Responsibilities

• Prepare and assemble immigration filing packages with accuracy.
• Coordinate outgoing FedEx shipments and track deliveries.
• Scan, name, upload, and organize documents in client files.
• Update case records and calendar deadlines for approvals.
• Request documents and follow up with clients under direction.
• Prepare and organize PDFs with basic formatting.
• Provide general administrative support to attorneys and paralegals.

Skills

Attention to detail

Organizational skills

Follow-through

Microsoft Word

Outlook

Excel

PDF software

Paperless environment

Written communication

Discretion

Independent work

Client/document handling

Tools

SharePoint

Docketwise

Adobe Acrobat

Job description

Approximately 10 hours per week, flexible days and hours

Dinnen Law PC, a boutique employment-based immigration law firm, is seeking an organized, technologically proficient legal assistant to support the firm’s mailing, document preparation, and case management needs.

This position is a good fit for someone who enjoys keeping details organized, learns new systems quickly, and takes pride in accurate, dependable work. Our practice operates remotely, but the role requires regular in-person assistance with mailings and physical documents in Manhasset, NY. $25-$30 per hour, depending on experience.

Responsibilities

• Prepare and assemble immigration filing packages, including printing, organizing exhibits, labeling, and checking packages for completeness against provided instructions.
• Coordinate outgoing FedEx shipments, track deliveries, and maintain proof of filing and delivery.
• Scan, name, upload, and organize documents in electronic client files.
• Update case records, track outstanding items, and maintain case checklists in Docketwise.
• Enter receipt notices, approval notices, and other case updates; calendar deadlines for attorney or paralegal review.
• Assist with requesting documents and following up with clients under attorney or paralegal direction.
• Prepare and organize PDFs, including combining files, bookmarking, pagination, and basic formatting.
• Provide general administrative support to the attorney and paralegal team.

Qualifications

• Excellent attention to detail, organizational skills, and follow-through.
• Strong computer skills and comfort working in a primarily paperless environment.
• Proficiency with Microsoft Word, Outlook, Excel, and PDF software.
• Ability to manage multiple assignments, follow established procedures, and ask questions when instructions are unclear.
• Strong written communication skills and a professional, responsive manner.
• Sound judgment and discretion when handling confidential information.
• Ability to work independently and reliably meet agreed deadlines.
• Availability to provide regular in-person support in Manhasset.

Preferred Experience

• Experience in a law firm or other professional services environment.
• Familiarity with SharePoint, Docketwise, and Adobe Acrobat.
• Experience with immigration law, particularly employment-based immigration.