Legal Administrative Assistant

Felhaber Larson; Minneapolis (MN); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) with generous matching

Health Insurance

Life, AD&D and LTD Insurance

Vision Insurance

Flexible Spending Account

Health Savings Account

Job summary

Felhaber Larson is seeking a full-time Legal Administrative Assistant (LAA) to join our team in downtown Minneapolis. The role provides high-level administrative and legal support primarily to Labor & Employment and Litigation, with opportunities to assist attorneys across other practice areas.

This is a hybrid position based in our downtown Minneapolis office, allowing collaboration in the office and remote work.

Qualifications

• High School Diploma or GED is required.
• Experience with iManage, Aderant, and Microsoft Office preferred.
• Previous law firm or legal experience in litigation or labor & employment is preferred.

Responsibilities

• Operates standard office equipment and handles phones, mail, and file management.
• Prepares correspondence and documents from drafts.
• Maintains calendars, deadlines, and reminder systems.
• Opens and maintains client files, conducts conflict checks, and prepares files for closure.
• Entrants time and reviews billing proformas.

Skills

Communication

Attention to detail

Organization

Time management

Prioritization

Transcription (60–70 WPM)

Confidentiality

Education

High School Diploma or GED

Tools

iManage

Aderant

Microsoft Office

Job description

Felhaber Larson is seeking a full-time Legal Administrative Assistant (LAA) to join our team. This LAA position will provide high-level administrative and legal support primarily to the Labor & Employment and Litigation practice groups, with opportunities to assist attorneys across additional practice areas. This is a hybrid position based in our downtown Minneapolis office, offering the opportunity to work both collaboratively in the office and remotely.

For nearly a century, Felhaber Larson has built its reputation on legal excellence, trusted relationships, and innovative solutions. With deep Minnesota roots and a forward-thinking approach, we combine the personalized service of a small firm with the experience, resources, and impact of a large firm. Small Firm Relationships. Large Firm Impact. We are committed to understanding our clients, delivering exceptional results, and building lasting partnerships.

Essential Functions (including but not limited to):

• Operates standard office equipment, including computers, phones, copiers, transcription, and fax machines.
• Prepares correspondence, memoranda, and other documents from written or oral drafts.
• Answers telephone calls and records messages.
• Processes incoming and outgoing mail, including coordinating delivery services and tracking timely delivery.
• Maintains calendars, deadlines, and reminder systems.
• Opens and maintains client and general files, conducts conflict checks, and prepares files for closure.
• Maintains positive client relations, and protects attorney-client confidentiality.
• Schedules appointments for attorneys and paralegals.
• Enters billable and non-billable time and reviews billing proformas.
• Collaborates with administrative staff
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to proofread legal and business documents and correct errors.
• Basic arithmetic and document verification skills.
• Ability to maintain accurate records and organized files.
• Professional communication skills with clients, attorneys, and staff.
• Ability to transcribe legal documents and correspondence at 60–70 WPM.
• Ability to maintain confidentiality and exercise discretion.
• Ability to manage high-volume workloads and competing priorities.

Required:

• High School Diploma or GED

Preferred:

Experience with the following software: iManage, Aderant, and Microsoft Office

Previous law firm or legal experience in litigation or labor & employment preferred.

Schedule:

Full-time 37.5 hours/week

Hybrid schedule (3 in-office/ 2 days remote) after the initial onboarding period.

Our benefits package includes:

401(k) with generous matching

Health Insurance

Life, AD&D and LTD Insurance

Vision Insurance

Flexible Spending Account

Health Savings Account

Retirement Plan

Compensation:

$65,000.00-$75,000.00

Felhaber Larson is an Equal Employment Opportunity and affirmatively Action employer.