Legal Administrative Assistant

Wilson Elser; Seattle (WA); Hybrid; USD 87,000 - 92,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical, dental, and vision insurance

Generous PTO plan

401(k) match

Job summary

Wilson Elser is seeking a Legal Administrative Assistant in Seattle, WA to provide vital administrative and litigation support to attorneys in a fast-paced law firm. This role is essential for managing case files, coordinating deadlines, and ensuring effective communication.

The suitable candidate will have at least 3 years of relevant administrative experience and a high school diploma, with strong organizational and communication skills. A comprehensive benefits package is included, with a salary range of $87,000 to $92,000 annually.

Qualifications

• 3+ years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with court procedures and document formatting.
• Ability to manage multiple deadlines.
• Professional communication skills with clients and courts.

Responsibilities

• Provide administrative assistance to attorneys.
• Coordinate case management and document filing.
• Prepare legal documents and manage case calendars.
• Handle client billing inquiries and maintain confidentiality.

Skills

Administrative support

Legal terminology

Document formatting

Professional communication

Organizational skills

Education

High school diploma or equivalent

Tools

Electronic filing systems

Job description

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys in a fast‑paced law firm environment. The role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high‑quality legal services. This position offers a flexible, hybrid working arrangement.

Key Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines
• Manage incoming mail, notices, and document distribution
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distribute daily/weekly appearance reports
• Enter attorney time and assist with billing support, client budgets, and billing inquiries
• Prepare expense reports and assist with travel arrangements
• Manage vendor invoices, reimbursements and check requests
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects and operational initiatives as needed

Qualifications

• High school diploma or equivalent required
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in‑office/hybrid environment

Benefits and Compensation

Salary Range: $87,000 USD – $92,000 USD.

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys professionally and personally, including a 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Full‑time positions qualify for these benefits. Additional benefits include a generous PTO plan and a 401(k) match.

EEO Statement

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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California Residents may review our CCPA notice for applicants and employees here.