Legal Administrative Assistant

Hawley-Troxell-; Idaho Falls (ID); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer matching and prof

Paid time off

Job summary

Hawley Troxell is seeking a Legal Administrative Assistant to support a team of litigation attorneys in our Idaho Falls office. This opportunity is ideal for a highly organized, tech-savvy professional who thrives in a fast-paced legal environment.

The role requires strong attention to detail and the ability to manage competing priorities with professionalism and efficiency. Prior exposure to legal/professional offices and proficiency with Microsoft Office are preferred.

Qualifications

• Prior exposure to a legal or professional office setting.
• Strong time management with ability to handle a high-volume workload.
• Excellent written and verbal communication.
• Experience with e-filing and document management systems.
• Professionalism in interactions with attorneys, clients, and third parties.

Responsibilities

• Prepare and submit conflict checks and open new client matters.
• Maintain attorney calendars, schedule meetings, and coordinate travel arrangements.
• Communicate with clients, opposing counsel, and third parties at attorney direction.
• Manage and organize case files.
• Calendar and track court deadlines and litigation milestones.
• Assist attorneys with time entry and billing support.
• Prepare attorney reimbursements and office expense reports.
• Provide general administrative and office support as needed.

Skills

Time management

Written and verbal communication

Professionalism

Microsoft Office

E-filing knowledge

Document management

Litigation process understanding

Billing support familiarity

Adaptability to new technology

Tools

Microsoft Office

Job description

Description

Hawley Troxell is seeking a Legal Administrative Assistant to support a team of litigation attorneys in our Idaho Falls office. This is an excellent opportunity for a highly organized, tech-savvy professional who thrives in a fast-paced legal environment.

Candidates should have prior exposure to a legal or professional office setting and bring strong attention to detail, along with the ability to manage competing priorities with professionalism and efficiency.

Key Skills & Qualifications

• Excellent time management and organizational skills, with the ability to prioritize a high-volume workload
• Strong written and verbal communication skills
• High level of professionalism when interacting with attorneys, clients, and third parties
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Knowledge of state and federal e-filing systems and procedures
• Experience with electronic document management and file-sharing systems
• Understanding of the litigation process and the role of a legal assistant
• Familiarity with timekeeping, billing, and general administrative support processes
• Ability and willingness to quickly learn and adapt to new technology

Responsibilities

• Prepare and submit conflict checks and open new client matters
• Maintain attorney calendars, schedule meetings, and coordinate travel arrangements
• Communicate with clients, opposing counsel, and third parties at attorney direction
• Manage and organize case files
• Calendar and track court deadlines and litigation milestones
• Assist attorneys with time entry and billing support
• Prepare attorney reimbursements and office expense reports
• Provide general administrative and office support as needed

Compensation & Benefits

We offer a competitive compensation package based on experience (DOE), including:

• Comprehensive health and wellness benefits
• 401(k) with employer matching and profit sharing
• Paid time off