Legal Administrative Assistant

Johnleonard; Boston (MA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Bonus eligible

Competitive benefits

Job summary

JOHN LEONARD in Boston is seeking a highly organized Legal Administrative Assistant to provide comprehensive administrative and litigation support to two busy partners and two associates. The role demands meticulous calendar management, document preparation, and collaboration with senior attorneys in a fast-paced environment.

The ideal candidate will have 3+ years of litigation support experience, proficiency with MS Office, and familiarity with court filing systems and e-filing processes.

Qualifications

• High school diploma is required.
• 3+ years of experience as a Litigation Administrative Assistant or similar role.
• Experience supporting litigation attorneys in a law firm environment.
• Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Experience with legal document management and filing systems such as LexisNexis, PACER, ECF, and iManage.
• Knowledge of state and federal court rules and procedures, including MA Superior Court Rule 9A.
• Strong written and verbal communication skills.
• Excellent organization, attention to detail, and time management.

Responsibilities

• Provide administrative and legal support to assigned attorneys and paralegals.
• Prepare, format, proofread, and finalize legal documents including briefs and pleadings.
• Prepare documents for litigation, discovery, and trial proceedings.
• File documents with state and federal courts using electronic filing systems.
• Maintain accurate client files and case records.
• Manage attorney calendars in Outlook and coordinate travel and reimbursements.
• Review time entries, billing documentation, and vendor invoices.
• Assist with conflict checks and client communications.
• Support trial preparation and other litigation-related projects.

Skills

Litigation support

Time management

Written and verbal communication

Organization

Independent work and collaboration

Education

High school diploma

Tools

Microsoft Office

LexisNexis/File & Serve Xpress

Odyssey

PACER

ECF

iManage

Job description

Salary Range: $75K-$90K | Bonus eligible

Required: 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

A national litigation firm is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to two busy partners, including a firm leadership partner, and two associates. This is an excellent opportunity for a detail-oriented legal professional who thrives in a fast-paced law firm environment and can confidently manage competing priorities, deadlines, and sensitive legal matters.

The firm is known for its collaborative culture, long-tenured employees, strong benefits, and commitment to inclusion. Recognized as one of Boston’s Best Places to Work in 2025, the organization offers a supportive workplace with social events, opportunities for connection, and a strong team culture.

Required Qualifications & Skills

• High school diploma
• 3+ years of experience as a Litigation Administrative Assistant or in a comparable legal support role
• Experience supporting litigation attorneys in a law firm environment
• Proficiency with Microsoft Office, including Word, Outlook, PowerPoint, and Excel
• Experience with LexisNexis/File & Serve Xpress, Odyssey, PACER, ECF, iManage, or comparable legal document management and court filing systems
• Knowledge of state and federal court rules and procedures, including Massachusetts Superior Court Rule 9A
• Strong written and verbal communication skills
• Excellent organization, attention to detail, and time management skills
• Ability to prioritize multiple assignments and meet deadlines in a high-volume, fast-paced environment
• Demonstrated problem-solving skills and ability to work independently and collaboratively
• Reliable attendance, punctuality, and consistent follow-through
• Professional approach to working with attorneys, clients, colleagues, courts, and external contacts

Key Job Functions

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals
• Prepare, format, proofread, and finalize legal documents, including briefs, pleadings, correspondence, motions, discovery materials, and trial documents
• Prepare documents and materials for litigation, discovery, and trial proceedings
• File documents with state and federal courts using electronic filing systems
• Maintain accurate client files, case records, and electronic documents
• Manage attorney calendars in Microsoft Outlook, including appointments, deadlines, and court dates
• Coordinate business travel, reimbursements, mileage, and related administrative tasks
• Review and update attorney time entries, litigation codes, vendor invoices, check requests, and billing documentation
• Assist with legal billing, including prebill review and coordination with the Billing Coordinator to ensure accurate client invoices
• Submit and track conflict checks and other administrative processes
• Provide professional and responsive client and telephone support
• Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.