Litigation Legal Secretary

Germer PLLC; San Antonio (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

Comprehensive benefits

Job summary

Germer PLLC in San Antonio, TX seeks an experienced Legal Secretary to support our Insurance/PI Defense, Products Liability, and Construction Litigation teams. You will work closely with attorneys and paralegals to provide daily administrative and litigation support.

The ideal candidate has 5+ years in a law firm, civil litigation background preferred, and proficiency with MS Office and e-filing (eFileTexas, CM/ECF, PACER).

Qualifications

• 5+ years of law firm experience providing legal secretarial support in a litigation practice.
• Civil litigation background preferred; defense background a plus.
• Proficient with state and federal e-filing systems (eFileTexas, CM/ECF, PACER).
• Excellent written and verbal communication; high attention to detail.

Responsibilities

• Calendaring and scheduling.
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other document shells.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours into accounting system.
• E-filing in federal and state jurisdictions.
• Verbal and written communication with clients, court personnel, and counsel.
• Opening new matters/files and assisting with conflict checks.
• Processing invoices and reimbursements.
• Review bills for accuracy and other duties as assigned.

Skills

Litigation support

Legal secretarial

Attention to detail

Strong communication

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

We are currently seeking an experienced, Legal Secretary to support attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction Litigation teams.

This position works closely with attorneys, paralegals, and other team members to provide day-to-day administrative and litigation support, maintain organization, and ensure deadlines and tasks are handled timely. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, team-oriented environment.

Role Responsibilities:

• Calendaring and scheduling.
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours into accounting system.
• E-filing in various federal and state jurisdictions.
• Verbal and written communication with clients, court personnel, and other counsel.
• Opening new matters/files and assist with conflict checks.
• Processing invoices and reimbursements.
• Review bills for accuracy and perform other duties as assigned by team members.

Qualifications and Skills:

• Minimum of 5 years of recent law firm experience providing legal secretarial/legal assistant support in a litigation practice required (civil litigation background is preferred, defense background is a plus).
• Proficiency in Microsoft Outlook, Word, Power Point and Excel.
• Strong knowledge of legal terminology, litigation procedures, and local court requirements.
• Proficiency with state and federal e-filing systems, including eFileTexas, CM/ECF, and PACER.
• Working knowledge of the Texas Rules of Civil Procedure.
• Excellent written and verbal communication skills, including strong grammar, proofreading, and document formatting.
• High level of attention to detail, ability to work independently, maintain client confidentiality, and strong organizational skills.

We offer competitive compensation and a comprehensive benefits package including medical, dental, vision, 401K and more.