Legal Admin Specialist: Case Files & Court Prep

Gallatin County; Bozeman (MT); On-site; USD 36,000 - 54,000; Full time

Job summary

Gallatin County is seeking a detail-oriented Administrative Assistant to support the County Attorney’s Office. The role provides clerical support to attorneys, maintains the PBK case management system, and assists with trial preparation and daily office operations.

Responsibilities include filing legal documents, coordinating scheduling, and managing discovery materials in collaboration with law enforcement.

Qualifications

• Graduation from high school or equivalent; paralegal program or related coursework preferred.
• Experience or training in legal office procedures or paralegal support is desirable.
• Familiarity with case management systems and document filing requirements preferred.

Responsibilities

• Provide clerical and administrative support to attorneys and staff.
• Open, manage, and maintain case records in the PBK case management system.
• Draft and file basic pleadings, motions, and other legal documents; prepare orders and correspondence.

Skills

Legal terminology

Database management

Microsoft Office

Communication skills

Confidential information handling

Education

High school diploma

Paralegal training

Tools

PBK case management

Full Court system

Outlook

Job description

Gallatin County is seeking a detail-oriented Administrative Assistant to support the County Attorney’s Office. The role provides clerical support to attorneys, maintains the PBK case management system, and assists with trial preparation and daily office operations.

Responsibilities include filing legal documents, coordinating scheduling, and managing discovery materials in collaboration with law enforcement.