Leave & Workers’ Comp Admin Specialist

Jeff Wyler Automotive Family; Milford (OH); On-site; USD 48,000 - 64,000; Full time

Job summary

Jeff Wyler Automotive Family is seeking a Leave and Workers’ Compensation Coordinator to provide administrative support for employee leave and workers’ compensation claims. The role ensures organized processes, tracks deadlines, maintains records, and provides status updates to HR leadership from our Milford, OH office.

The position emphasizes administrative focus, with decisions on eligibility and complex claims made by Benefits Manager and HR leadership.

Qualifications

• 2+ years of administrative, HR, benefits, healthcare, claims, or related experience preferred.
• Strong organizational skills with exceptional attention to detail and follow through.
• Ability to manage multiple cases, deadlines, documentation requirements, and follow up simultaneously.
• Strong written and verbal communication skills.
• Ability to communicate professionally and empathetically with employees experiencing medical or personal difficulties.
• Ability to maintain confidentiality and appropriately handle sensitive employee information.
• Proficiency with Microsoft Office and electronic recordkeeping systems.
• HRIS experience preferred. Paycom experience is a plus.
• Experience with employee leave, workers’ compensation, or working with a third-party administrator such as Sheakley is helpful but not required.

Responsibilities

• Send required leave notices, certification forms, workers’ compensation documentation, and other paperwork to employees.
• Collect and track required documentation and follow up with employees regarding missing, incomplete, or overdue information.
• Track certification deadlines, recertification dates, leave start and end dates, return to work dates, work restrictions, appointments, and other required follow up.
• Maintain the company’s leave tracking sheet and provide weekly updates regarding active leaves, approaching deadlines, outstanding documentation, and anticipated return dates.
• Recognize employee communications or circumstances that may indicate a potential need for leave or workplace accommodation, even when the employee does not specifically mention FMLA or the ADA and immediately escape the situation to the Benefits Manager or appropriate HR leader.
• Maintain accurate and confidential leave, medical, and workers’ compensation records.
• Coordinate return to work documentation and communicate appropriate status changes to HR, Benefits, and Payroll.
• Track employee benefit premiums and arrears during leave and coordinate necessary payroll status information with Benefits and Payroll.
• Provide administrative support when workers’ compensation and FMLA may overlap, ensuring documentation and relevant information are tracked and provided to the Benefits Manager for review.
• Assist with workers’ compensation administration by reporting injuries, collecting documentation, tracking restrictions and appointments, and communicating with employees, managers, medical providers, and Sheakley.
• Serve as an administrative point of contact for employees regarding paperwork, documentation requirements, deadlines, and status updates.
• Provide professional and empathetic assistance to employees who may be experiencing medical or personal difficulties.
• Identify missing documentation, approaching deadlines, inconsistencies, or other issues and escalated them promptly.
• Maintain strict confidentiality regarding employee medical information and other sensitive information.
• Perform other HR administrative responsibilities as assigned.

Skills

Administrative experience

HR processes

Attention to detail

Communication skills

Confidentiality

Microsoft Office

HRIS experience

Paycom

Leave management

Tools

Microsoft Office

Paycom

Job description

Jeff Wyler Automotive Family is seeking a Leave and Workers’ Compensation Coordinator to provide administrative support for employee leave and workers’ compensation claims. The role ensures organized processes, tracks deadlines, maintains records, and provides status updates to HR leadership from our Milford, OH office.

The position emphasizes administrative focus, with decisions on eligibility and complex claims made by Benefits Manager and HR leadership.