Leave Specialist

UW School of Medicine and Public Health; Madison (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

UW School of Medicine and Public Health in Madison seeks a Leave Specialist to manage all medical and parental leaves end-to-end. Under the Dean’s Office, Department of Administration – Human Resources, you will ensure compliance with state and federal laws while supporting employees, supervisors, and leaders across SMPH.

You will handle an annual caseload of 800+ leaves, provide expert guidance, and coordinate with campus partners.

Qualifications

• Experience in leave administration and policy interpretation.
• Ability to manage complex leave scenarios within federal/state laws.
• Excellent written and verbal communication with diverse audiences.

Responsibilities

• Oversee annual caseload of 800+ medical/ parental leaves.
• Coordinate end-to-end leave administration per UW policies.
• Respond to inquiries from employees and supervisors with clear guidance.
• Collaborate with campus stakeholders and divisional partners to implement leave initiatives.

Skills

Leave administration

Policy knowledge

Communication

Project management

Attention to detail

Workday

Microsoft Office

Tools

Workday

Microsoft Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Leave Specialist Job Summary: Within the Dean’s Office, Department of Administration – Human Resources, the Medical Leave Program serves as the central hub for information on the medical and parental leave processes for the School of Medicine and Public Health (SMPH), the largest division at UW-Madison. The program provides essential medical and parental leave information, consultation, education, training, and outreach services to over 7,600 employees, including Academic Staff, University Staff, Faculty, Limited Appointees, Post Degree Trainees, Student Assistants, and Student Hourlies. Under the general supervision of the Medical Leave Program Manager, the Leave Specialist serves as a subject matter expert and key resource for the division on medical and parental leaves, leave programs, leave laws, UW and SMPH leave policies and procedures, and leave related matters. The incumbent will have extensive contact with and provide support and expertise to employees, supervisors, departmental leadership, and others within the division. Additionally, the incumbent must work collaboratively with campus stakeholders and partners, and other Divisional Disability Representatives (DDRs) to further leave initiatives, policies, and programs on behalf of SMPH. The Leave Specialist must have the expertise and skills to partner with employees, supervisors, department leadership, and stakeholders throughout the leave lifecycle for employees. The incumbent will be the primary administrator for all medical and parental leaves of absence, overseeing the end-to-end coordination of leave cases, ensuring compliance with federal and state laws, and UW policies and procedures. The ability to think critically regarding leaves for employees within the framework of complex federal and state laws, university policies and procedures, and operational needs is essential. The incumbent must have knowledge of, and experience with, independently managing a high-volume workload within a fast-paced environment, including the ability to be flexible, highly organized, multi-task and prioritize, and have great attention to detail and accuracy. They must be able to communicate, disseminate, and share complex information clearly and effectively, both orally and in writing, using a variety of methods appropriate for diverse audiences. The incumbent must have exceptional oral and written communication skills and be adept at communicating effectively with employees experiencing diverse leave-related situations and with leaders and stakeholders across all levels of the organization. The Leave Specialist is expected to exercise considerable judgment, discretion, and initiative while maintaining a high degree of flexibility in order to manage challenging leave situations while maintaining a high level of confidentiality. The incumbent must be able to cultivate and maintain effective professional relationships with employees, supervisors, stakeholders, and others across the organization. The incumbent is responsible for independently managing an annual caseload of 800+ leaves, including the day-to-day transactional and administrative aspects of leave of absence administration for SMPH employees including responding to leave inquiries and requests, consultation with employees and supervisors