Leave Coordinator (Part - Time)

Civil Recruit; Folsom (NJ); On-site; USD 24,796 - 34,440; Part time

Job summary

Civil Recruit seeks a detail-oriented Leave Coordinator for a 6-month contract in Folsom, NJ. This hybrid role requires 2 days per week in the office and approximately 25 hours weekly, 8:00 AM – 4:30 PM.

The Leave Coordinator will support HR data entry and leave administration, working with the TPA and HR teams to ensure accurate leave records in Workday and adherence to company policies.

Ideal candidates have 1–3 years in HR operations, hands-on Workday experience, and strong data-entry skills.

Qualifications

• Requires 1–3 years in HR operations or leave administration.
• Experience with Workday Time Off and Leave modules is required.
• Strong data entry skills with high accuracy and attention to detail.

Responsibilities

• Enter and maintain leave records in Workday Time Off and Leave modules.
• Process leave transactions based on TPA determinations (FMLA, Medical, Personal, Parental, Military, state/local leaves).
• Record leave start dates, return-to-work dates, and extensions.
• Maintain confidentiality of employee information and ensure compliance with policies.

Skills

Data entry

Attention to detail

Time management

Organizational skills

Analytical

Education

High School Diploma

Tools

Workday Time Off

Excel

Job description

About the job Leave Coordinator (Part - Time)

Summary

We are seeking a detail-oriented Leave Coordinator to join our team on a 6-month contract in Folsom, NJ. This is a hybrid role requiring 2 days per week in the office, with an expected schedule of approximately 25 hours per week, Monday through Friday, 8:00 AM – 4:30 PM.

The Leave Coordinator will be responsible for supporting the administration of employee leave programs. This is an HR data entry and leave administration support role.

Work Schedule: Approximately 25 hours per week

Shift: 8:00 AM – 4:30 PM

Work Arrangement: Hybrid (2 days onsite)

Contract Duration: 6 months

Experience Required: 1–3 years

Interview Process: 2 rounds (via MS Teams)

Openings: 1

Responsibilities

Job Duties & Scope of Responsibility

• Receive approved leave information and updates from the Third-Party Administrator (TPA).
• Accurately enter and maintain continuous and intermittent leave records in Workday's Time Off and Leave modules.
• Process leave transactions based on TPA determinations, including:
  • Family and Medical Leave Act (FMLA)
  • Medical Leave
  • Personal Leave
  • Parental Leave
  • Military Leave
  • State and local leave programs
  • Other company-sponsored leave programs
• Enter leave start dates, estimated return‑to‑work dates, leave extensions, leave closures, and return‑to‑work information.
• Record intermittent leave hours and absences based on information provided by the TPA.
• Process leave‑related corrections, adjustments, and updates in a timely manner.
• Ensure employee leave records accurately reflect TPA‑approved leave activity.
• Enter required paid time off per policy, collective bargaining agreement, and applicable laws.
• Maintain confidential employee information in accordance with company policies and privacy regulations.
• Ensure leave data is entered accurately and in compliance with federal, state, and company leave policies.
• Support internal audits and quality reviews by validating leave information against TPA records.
• Document processing procedures and maintain audit‑ready records.
• Partner with the TPA, HR, Benefits, Payroll, and Leave Administration teams to resolve data discrepancies and processing issues.
• Escalate complex leave administration matters to the appropriate HR or Benefits team members.
• Respond to internal inquiries regarding leave status, leave entries, and system updates.
• Support process improvement initiatives focused on leave administration efficiency and data quality.

Requirements

Required Qualifications

• High School Diploma or equivalent required.
• 1-3 years of experience in HR operations, leave administration and high‑volume data entry.
• Hands‑on experience with Workday Time Off and Leave modules.
• Experience processing employee leave and absence‑related transactions.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Ability to work with large volumes of data while maintaining quality standards.
• Proficiency with Microsoft Office Suite, including Excel.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to handle sensitive and confidential information with discretion.

Preferred Qualifications

• Experience working with a Third-Party Leave Administrator (TPA).
• Knowledge of FMLA, ADA, state leave laws, and employer‑sponsored leave programs.
• Experience supporting both continuous and intermittent leave administration.

Core Competencies

• Data Entry Accuracy
• Workday Leave Administration
• Attention to Detail
• Confidentiality
• Time Management
• Customer Service
• Quality Assurance
• Organization and Prioritization
• Collaboration and Communication
• Problem Resolution