Leave Benefits Coordinator

Lockton; Virginia; Remote; USD 34,000 - 38,000; Full time

Benefits offered by this job

Total rewards package

Paid training

Company equipment

Medical, dental, vision coverage

401(k) with match

Pet insurance

Vacation accrual

Paid holidays

Referral bonus

Job summary

BCInsourcing, a Lockton Company, is seeking a Leave of Absence (LOA) Administrator to join our remote team. You will manage LOA programs, liaise with HR and carriers, and ensure compliance with FMLA, ADA, USERRA, HIPAA, and related CBAs.

The role requires 2–4 years LOA experience, strong client service, and the ability to multi-task with strict deadlines. We offer comprehensive benefits and a fully remote work arrangement across the U.S.

Qualifications

• High School Diploma/GED or related work experience.
• Two years of LOA lifecycle administration experience.
• Experience with HRIS payroll/benefit or CRM systems.
• Strong client service skills with ability to multitask under deadlines.
• Self-driven with minimal supervision and results.
• Proven ability to follow step-by-step processes and deductive reasoning.

Responsibilities

• Represents BCInsourcing as an ambassador to clients and maintains rapport with all case partners.
• Liaises between HR, employees, carriers, and leave vendors.
• Learns client LOA programs in line with benefit plans and laws (FMLA, ADA, USERRA, HIPAA, etc.).
• Coordinates with Leave Manager and other parties to address issues thoroughly and accurately.
• Advises employees on leave status and disability benefits; escalates adverse actions when needed.
• Performs leave processing, billing, timekeeping, and benefits reinstatement tasks as required.
• Responds to benefits inquiries while maintaining HIPAA and quality standards.
• Investigates and resolves leave-related concerns; tracks services in systems.

Skills

HR knowledge

Customer service

Multi-tasking

Deadline adherence

Deductive reasoning

Self-driven

Education

High School Diploma/GED

LOA education/training

Tools

HRIS payroll/benefit system

CRM system

Job description

Your Responsibilities

At BCInsourcing, we believe our people are our greatest strength. We strive to hire individuals from diverse backgrounds because different perspectives make us stronger, more innovative, and better equipped to serve others. If you are passionate about helping people and enjoy being part of a dynamic, team-oriented environment, you’ll feel right at home here.

Your Responsibilities

At BCInsourcing, we believe our people are our greatest strength. We strive to hire individuals from diverse backgrounds because different perspectives make us stronger, more innovative, and better equipped to serve others. If you are passionate about helping people and enjoy being part of a dynamic, team-oriented environment, you’ll feel right at home here.

BCInsourcing, a Lockton Company, is one of the nation’s leading benefit communication firms. Headquartered in Kansas City, we deliver customized benefit communication and administrative services to employees across the United States, partnering closely with our clients’ HR departments to support both organizations and their employees.

Location: This position is fully remote.

Required Experience: A minimum of 2–4 years of Leave of Absence (LOA) experience is required. Please note that candidates who do not have LOA experience will not be selected for an interview.

Essential Functions

• Represents BCInsourcing as an ambassador to our client by cultivating effective business relationships and maintaining rapport with all case partners and the client’s employees
• Serves as a liaison between the client’s Human Resources department, employees, BCInsourcing, benefit carriers, and leave of absence vendors
• Develops a detailed understanding and in-depth working knowledge following the client-specified leave program in alignment with the client’s benefit plan and policy and applicable leave laws including FMLA, ADA, USERRA, HIPAA, Pregnancy Discrimination Act, Executive Order 13706 and CBAs
• Creates and maintains a proactive environment by regularly coordinating with the client’s Leave Manager and other appropriate parties including the Supervisor when recognizing an accelerated issue or unusual matter to ensure it is resolved thoroughly and accurately
• Advises employees regarding information and answers questions related to their leave status and disability benefits and immediately escalates and refers any cases that result in adverse employment action
• Provides a variety of leave service support; based on client needs, duties may include (but are not limited to) the processing and support of leave of absence and return-to-work requests; direct billing, waiver of premium, and arrears management; timekeeping and coding support; termination and reinstatement of benefits; auditing and reporting of leave data and metrics; disability claim support
• When applicable, supports, responds to benefits communication inbox and/or contact center while meeting HIPAA and quality assurance standards set by the client and BCInsourcing
• Investigates and resolves leave-related concerns, including enrollment, deduction, billing, and claim issues
• Responds to employee and carrier inquiries in a timely and accurate manner
• Accurately tracks employee services and client support in appropriate systems while maintaining HIPAA and Employee Privacy guidelines

Qualifications

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma/GED equivalent and/or related work experience equivalency
• Two years of experience administering the life-cycle of leave of absence process
• Proven professional user experience operating in a HRIS payroll/benefit system, or Client Relationship Management (CRM) system
• Professional experience demonstrating client service skills while multi-tasking and working with strict deadlines
• Demonstrate self-driven outcomes with little supervision
• Proven professional experience following a step-by-step process while using deductive reasoning to produce positive outcomes

Preferred Education And Experience

• Higher education or equivalent combination of education, training, and experience in leave of absence
• Working knowledge of benefit insurance products, including core and/or voluntary benefit insurance
• Working knowledge of California Leave of Absence provisions
• Total Rewards Summary
• We offer a comprehensive total rewards package designed to support the health, financial well-being, and professional growth of our employees.
• Paid training and ongoing professional development
• Company-provided equipment
• Comprehensive medical, dental, and vision coverage, including a wellness program
• Additional voluntary benefit options
• 100% employer-paid benefits
• 401(k) retirement plan with company match
• Pet insurance
• Immediate vacation accrual
• Paid holidays, effective upon hire, including:

• 11 company-observed holidays
• 2 floating holidays
• 2 personal days
• 2 volunteer days

• Employee referral bonus program

Compensation

The starting hourly pay range for this position is $25 – $27.40 per hour.

The listed hourly range represents the anticipated minimum and maximum compensation for this position. Actual pay will be determined based on a variety of job-related factors, including but not limited to the selected candidate’s skills, experience, qualifications, licensure, and internal equity. In most cases, new hires are not brought in at the top of the range, as compensation decisions are evaluated based on the specific circumstances of each hire.