Leave Administrator

Constellation Health Services; Newburyport (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Constellation Health Services in Newburyport, MA is seeking a detailed Leave Administrator to coordinate FMLA, ADA/PWFA, state leave programs, and Workers’ Compensation across our multi-state organization. You will serve as a primary contact for employees and support adherence to leave policies and return-to-work processes.

The role requires 2+ years in HR/benefits/leave administration, knowledge of FMLA and state leave programs, and experience with HRIS or leave/case-management systems.

Qualifications

• Associate’s or bachelor’s degree preferred; equivalent relevant experience considered.
• 2+ years of HR, benefits, leave administration, disability, or workers’ compensation experience preferred.
• Experience with FMLA, state leave programs, and workplace accommodations preferred.
• Multi-state and healthcare experience is a plus.
• Experience with HRIS or leave/case-management systems preferred.

Responsibilities

• Administer and track employee leave and accommodation cases from initial request through return to work.
• Review eligibility information and coordinate notices, certifications, forms, documentation, and employee communications.
• Track continuous, intermittent, and reduced-schedule leave, deadlines, available leave, and return-to-work dates.
• Support ADA/PWFA workplace accommodation processes, including documentation and work restrictions.
• Coordinate Workers’ Compensation absences, work restrictions, modified duty, and return-to-work activities.
• Maintain leave tracking systems, prepare routine reports, and support audits and compliance reviews.

Skills

FMLA knowledge

Leave administration

ADA PWFA knowledge

HRIS proficiency

Microsoft Office

Communication skills

Attention to detail

Multitasking

Education

Associate’s or Bachelor's degree in HR/Business

Tools

HRIS

Leave/case-management systems

Job description

Position SummaryConstellation Health Services is seeking an organized, detail-oriented Leave Administrator to coordinate employee leaves of absence, workplace accommodations, Workers’ Compensation-related absences, and return-to-work processes across our multi-state organization.This position serves as a primary point of contact for employees and supports the administration of FMLA, ADA, PWFA, state-specific leave programs, military leave, personal and medical leave, Workers’ Compensation, and other applicable leave programs.Key ResponsibilitiesAdminister and track employee leave and accommodation cases from initial request through return to work.Review eligibility information and coordinate required notices, certifications, forms, documentation, and employee communications.Track continuous, intermittent, and reduced-schedule leave, deadlines, available leave, and return-to-work dates.Support ADA/PWFA workplace accommodation processes, including documentation, work restrictions, and follow-up.Coordinate Workers’ Compensation absences, work restrictions, modified duty, and return-to-work activities.Maintain accurate and confidential leave, accommodation, medical, and Workers’ Compensation records.Communicate with employees and managers regarding leave status, requirements, restrictions, and next steps.Partner with HR, Payroll, Benefits, operational leadership, carriers, brokers, and third-party administrators.Maintain leave tracking systems, prepare routine reports, and support audits and compliance reviews.Escalate complex, disputed, or higher-risk matters to the HR Manager.QualificationsAssociate’s or bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or a related field preferred; equivalent relevant experience considered.2+ years of HR, benefits, leave administration, disability, Workers’ Compensation, or related experience preferred.Experience with FMLA, state leave programs, and workplace accommodations preferred.Multi-state and healthcare experience is a plus.Experience with HRIS or leave/case-management systems preferred.Knowledge & SkillsWorking knowledge of FMLA, ADA/PWFA, state leave programs, and Workers’ Compensation processes.Strong organizational, case-management, documentation, and follow-up skills.Excellent attention to detail and ability to manage multiple deadlines and priorities.Strong written and verbal communication skills with the ability to handle sensitive matters professionally and confidentially.Proficiency with HRIS systems and Microsoft Office, including Outlook, Excel, Word, and Teams.Ability to work independently while collaborating effectively with employees, managers, HR leadership, and external partners.