Leave Administration Support Specialist

Concordia College; Moorhead (MN); On-site; USD 29,000 - 34,000; Part time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Paid holidays

Job summary

Concordia College is seeking a Leave Administration Support Specialist in Moorhead, MN. This in-office, part-time role supports employee leave, workers' compensation, and related benefits. You will organize documentation, track deadlines, and communicate with employees, supervisors, and external partners.

Working with the HR Assistant Director, you’ll help maintain confidential records, respond to routine questions, and ensure smooth processes within a collaborative HR team environment.

Qualifications

• Experience supporting administrative processes and coordinating multiple tasks.
• Experience handling confidential information.
• Experience using Microsoft Office applications (Word, Excel, Outlook, Teams).

Responsibilities

• Support employee leave processes, including preparing documentation and tracking deadlines.
• Assist with return-to-work procedures and routine questions about leave and workers' compensation.
• Coordinate records, documentation, and communication with insurance, external partners, and HR teams.
• Maintain accurate, confidential employee records and update HR systems.
• Prepare reports and assist with compliance requirements involving carriers and partners.
• Help improve HR procedures, forms, and workflows for efficiency.

Skills

Organizational skills

Confidentiality

Communication

Detail-oriented

Adaptability

Tools

Microsoft Office

Job description

Position Details

• Position Title: Leave Administration Support Specialist
• Department: Human Resources
• Location: Moorhead, Minnesota
• Employment Type: Staff, Hourly Non-Exempt, Part-time
• Benefit Eligible: Yes
• General Employment Period: Year-round
• General Work Schedule (days of week): Monday - Friday, 20 hours per week
• General Shift Hours: Flexible within the hours of 8:00 am - 4:30 pm
• Position Opening Date: 10/12/2026
• Screening Begins:
• Position Closing Date:
• Open Until Filled?: Yes

Why Concordia?

At Concordia College, your work contributes to something bigger. Every role plays a part in supporting our students, strengthening our campus community, and advancing our mission. Here, you'll join a collaborative community where your contributions are valued, and your work can make a meaningful difference.

About the Role

As a Leave Administration Support Specialist at Concordia College, you'll help employees navigate important workplace processes, including employee leave, workers' compensation, and related benefits and insurance matters.

Working closely with the HR Assistant Director, you'll help keep documentation organized, track important deadlines, answer routine questions, and coordinate communication with employees, supervisors, and external partners.

It is a part-time, in-office, year-round position with a flexible Monday - Friday schedule. You'll be part of an HR team committed to providing thoughtful, responsive support to the Concordia community.

What You'll Do

• Support employee leave processes, including preparing documentation, tracking deadlines, coordinating communication, and assisting with return-to-work procedures.
• Help employees and supervisors navigate routine questions about leave, workers' compensation, and related HR processes.
• Coordinate records, documentation, and communication related to workers' compensation, insurance claims, workplace safety, and risk management programs.
• Maintain accurate, confidential employee records and update information in HR systems.
• Prepare reports, track compliance requirements, and assist with administrative processes involving insurance carriers and other external partners.
• Support improvements to HR procedures, forms, and workflows to make processes more efficient and accessible.

You’ll Thrive Here if You

• Enjoy keeping things organized and making sure important details don't fall through the cracks.
• Find satisfaction in helping people navigate unfamiliar or sometimes stressful situations.
• Communicate with empathy, patience, and professionalism.
• Are comfortable asking questions, learning new processes, and knowing when to seek additional guidance.
• Appreciate being part of a collaborative team where accuracy, confidentiality, and thoughtful service matter.

Qualifications

What We're Looking For

We’re looking for someone who is organized, accurate, and comfortable supporting sensitive HR processes. You don’t need to be a leave or workers’ compensation expert, but you do need to be able to manage details, protect confidential information, follow established procedures, and communicate clearly with employees, supervisors, and external partners.

Experience in HR, benefits, insurance, claims, risk management, or office administration will help you succeed in this role.

Required Education & Experience

• Experience supporting administrative processes, including organizing records, tracking deadlines, preparing documents, or coordinating multiple tasks.
• Experience handling confidential or sensitive information.
• Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams, or comparable office software.

Preferred Education & Experience

• Experience in human resources, benefits, leave administration, workers' compensation, insurance, claims coordination, risk management, or a related administrative field.
• Experience using HR, payroll, benefits, claims, or document management systems.
• Familiarity with FMLA, ADA, Minnesota Paid Leave, workers' compensation, or related processes.
• Experience communicating with employees, supervisors, insurance carriers, health care providers, and other external partners.

Required Skills and Abilities

Candidates must be able to demonstrate the following:

• Strong organizational skills, attention to detail, and dependable follow-through.
• Sound judgment when handling confidential and sensitive information.
• Clear, respectful, and professional communication.
• Ability to follow established procedures, explain routine processes, and recognize when additional guidance is needed.
• Ability to manage multiple responsibilities and maintain accurate records.
• Willingness to learn new systems, policies, and compliance requirements.
• Commitment to providing helpful, compassionate service while maintaining appropriate professional boundaries.

Benefits and Salary

Concordia College offers a comprehensive benefits package, including:

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Year's
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides

Salary: 20.91 - 25.10 USD Hourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.

What to Submit with Your Application

• Required Documents:
  • Resume
  • Cover Letter
  • List of References
• Optional Documents:
  • Licensure
  • Certification
  • Training
  • Other

Additional Application Details

Professional References:

Applicants will be asked to provide contact information for at least two professional references before an offer of employment can be made. Reference information may be provided with the initial application or requested later in the selection process, depending on the position.

Employment Contingencies:

Successful completion of a criminal background check

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.