Leasing Operations Coordinator

Arthaus-Management; Oakland (CA); Sur place; USD 70 000 - 90 000; Plein temps

Résumé du poste

ArtHaus Properties is seeking a Leasing Operations Coordinator to be the right hand to the Director of Leasing. You’ll visit properties, assess tours for brand consistency, and coordinate with a global team to keep listings accurate and compelling.

You will help with application reviews, build reliable reports, and grow into expanded leasing operations and marketing responsibilities. Oakland-based with travel as needed, this is a launchpad role for career growth.

Qualifications

• Three or more years in multifamily leasing, marketing, or leasing operations.
• Eye for detail and a genuine drive to improve, not just check boxes.
• Comfort with tech-forward systems and Google Workspace.
• Great communication—able to rally a global team and hold vendors accountable.
• Reliable transportation to travel to Oakland properties as needed.
• Growth mindset: a launchpad role to build a career in leasing operations.

Responsabilités

• Set the first impression by evaluating tours for curb appeal, units, and staging.
• Ensure brand accuracy by catching pricing, availability, and brand-standard slip-ups before listings go live.
• Maintain clean systems and generate leadership-ready reports and metrics.
• Assist with application review and approval to move renters across the finish line.

Connaissances

Leasing ops

Marketing coordination

Property management

Group leasing outreach

Pricing analysis

Yardi

Excel

Google Workspace

Communication

Detail-oriented

Outils

Yardi

Excel

Google Workspace

Description du poste

The expanded ArtHaus Properties operating company is a wholly owned subsidiary of Arthaus Partners, purpose-built to manage and scale our vertically integrated residential platform. This role offers a rare opportunity to help shape the future of operations at a company on the verge of doubling its footprint, bringing structure, innovation, and excellence to a portfolio with significant near‑term growth ahead. It’s an exciting moment to lead, build, and leave your mark.

Ready to be the engine behind a growing leasing team?

ArtHaus Properties is looking for a sharp, energetic Leasing Operations Coordinator to be the right hand to our Director of Leasing. This isn't a desk‑bound admin role — you'll be out at properties making sure every unit, tour, and ad actually lives up to our brand, while also digging into data and coordinating with a leasing team spread across the globe. If you're the kind of person who spots the one thing that's slightly off before anyone else does, and you're hungry to grow into bigger leasing operations and marketing responsibility, we want to talk to you.

What you'll do:

• You set the first impression. Score curb appeal, entry sequence, common areas, and unit condition on every tour — flag it, don't fix it, and keep the ministaging inventory sharp and ready to deploy.
• You're the last line of defense on brand. Catch pricing, availability, and brand-standard slip‑ups before they ever go live.
• You make the numbers trustworthy. Keep the systems clean and build the reports leadership actually relies on.
• You're the closer's closer. Jump in on application review and approval to help move renters across the finish line.

What you bring:

• A few years in multifamily leasing, marketing, or operations (property management experience is preferred)
• An eye for detail and a genuine drive to make things better, not just check boxes
• Comfort with tech‑forward systems and the Google Suite
• Great communication — you can rally a global team and hold vendors accountable
• Reliable transportation to get around the Bay Area for property visits, primarily in Oakland
• A growth mindset — this is a launchpad role for someone who wants to build a career in leasing operations

Why ArtHaus:

• You’ll work directly with leadership, get exposure to every corner of the leasing and marketing operation, and have real room to grow as the role (and the portfolio) expands.
• Strong organizational and project‑management skills across competing deadlines and multiple properties.
• Comfort coordinating with global or distributed teams and holding service‑quality standards.
• Clear written and verbal communication; ability to translate standards into practical guidance for property‑level teams.
• Based in or willing to work from the Oakland/East Bay area, with ability to travel to properties as needed.

Preferred Qualifications

• Three or more years in multifamily leasing, marketing, or leasing operations.
• Experience overseeing quality control across property presentation, marketing materials, or brand standards.
• Working knowledge of Yardi (or comparable property management software) and reporting tools (Excel, Google Workspace).
• Familiarity with application review and Fair Housing‑consistent screening practices. Direct experience supporting a leasing leadership role.
• Background in centralized or corporate leasing operations across a multi‑property portfolio.
• Experience with group leasing outreach or business/community partnership development.
• Familiarity with competitive market research and pricing analysis.
• Yardi experience (any version).
• Familiarity with application review and Fair Housing‑consistent screening practices.

Working Conditions

• Mix of desk‑based work (quality control, reporting, coordination) and property site visits for presentation walk‑throughs.
• Time‑sensitive cycles around unit turns, marketing launches, and initiative rollouts.
• Regular coordination with the leasing team.
• Based in Oakland/East Bay with periodic travel across the portfolio.