Administrative Assistant

Kamehameha Schools; Hawaii; On-site; USD 29,000 - 39,000; Part time

Job summary

Kamehameha Schools Hawaiʻi Campus is seeking two Administrative Assistants to support the Athletics Department for the 2026-2027 school year. These are temporary positions with projected end dates in December 2026.

Candidates should have strong computer literacy with Google Workspace and Microsoft Office, and be able to manage multiple priorities while supporting student-athletes and staff. Ideal candidates will possess excellent organizational skills, adaptability, collaboration, and a strong

Qualifications

• High School Diploma or equivalent.

Responsibilities

• Provide general administrative support to the Athletics Department.
• Coordinate and execute administrative tasks and documents.
• Maintain files and databases, assist with budgeting and purchasing activities.
• Serve as a primary contact for visitors and staff.
• Assist with coordinating events and staff travel.
• Support confidential information handling and documentation.

Job description

Administrative Assistant

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ‘ohana!

Kamehameha Schools Hawaiʻi Campus is seeking two Administrative Assistants to support our Athletics Department for the 2026-2027 school year. These are temporary positions with projected end dates in December 2026. We're seeking adaptable, organized professionals with strong computer literacy, including extensive experience using Google Workspace and Microsoft Office applications, and the ability to effectively manage multiple priorities while supporting the diverse needs of the Athletics Department.

• Excellent organizational skills
• Flexibility and adaptability to adjust priorities and support changing departmental needs
• A collaborative, team-player mindset
• A willingness to learn and take on new responsibilities
• A strong commitment to student safety and well-being
• Exceptional customer service and communication skills
• Experience working in educational and/or athletic environments (strongly preferred)

The administrative assistant role offers the opportunity to play an important part in supporting student-athletes and the day-to-day operations of a dynamic athletics program. The Administrative Assistant serves as a key resource for students, families, coaches, and staff while helping the department operate efficiently.

Job Summary Provides various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, assisting with budget and purchasing activities, and serving as a primary contact for visitors.

Essential Responsibilities

Administration

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence.
• Provides information and responds to inquires.
• Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
• Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

• Coordinates and arranges staff events.

Project Support

• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.

Position Requirements

Minimum Qualifications

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma/Equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Work is typically conducted Monday through Friday at normal business hours.

For Internal Use Only: #LI-CAR Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at [e-mail] or 808-534-8040 if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor’s candidate applying with KS.

Work Year Pay Range 21.35 - 28.30

Hourly Compensation and Benefits Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ‘ohana. Explore our comprehensive Benefits Summary for more information.

Primary Location Hawaii Campus City, State Keaau, Hawaii Additional Locations Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaiʻi pae ʻāina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices. Learn more about us at www.ksbe.edu/careers!