Leasing, Bookkeeping & Operations Coordinator

OEI, Inc.; Ames (IA); On-site; USD 38,000 - 52,000; Full time

Job summary

OEI, Inc. in Ames, IA, is seeking a Coordinator, Client & Business Services to support leasing, daily operations, and light bookkeeping.

You will interact with residential, commercial, and coworking clients, provide customer service, and help maintain accurate records and processes in a small team setting. Responsibilities include processing leasing applications, coordinating showings, preparing invoices, updating documents, creating marketing materials, and assisting with scheduling and

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with QuickBooks preferred; willingness and ability to learn the software required.
• Previous experience in leasing, property management, or bookkeeping is preferred but not required.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor and appearance.
• High school diploma or equivalent; additional education or certification preferred.
• Physical ability to lift 50 lbs.

Responsibilities

• Process leasing applications and lease renewals.
• Communicate with potential tenants and coordinate property showings.
• Conduct property showings and tours.
• Maintain leasing documentation and ensure compliance with company policies.
• Create social media and marketing materials.
• Assist with basic bookkeeping tasks, including tracking payments, generating invoices, and processing receipts.
• Reconcile and update records.
• Maintain office organization and ensure smooth daily operations.
• Answer phone calls, emails, and direct inquiries.
• Schedule maintenance requests and communicate with contractors or service providers.
• Manage inventory of office supplies and ensure proper stock levels.
• Perform other duties as assigned to support the team and business needs.
• Maintenance and cleaning as needed.

Skills

Strong organizational skills

Excellent communication

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

QuickBooks

Job description

OEI, Inc. in Ames, IA, is seeking a Coordinator, Client & Business Services to support leasing, daily operations, and light bookkeeping.

You will interact with residential, commercial, and coworking clients, provide customer service, and help maintain accurate records and processes in a small team setting. Responsibilities include processing leasing applications, coordinating showings, preparing invoices, updating documents, creating marketing materials, and assisting with scheduling and