Leasing Administrator - Commercial

Onni Properties LLC; United States; On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

3 weeks PTO (15 days)

401(k) match

Annual education allowance up to $1,

Referral program

Housing discount after 1 year

Friends and family rates

Job summary

Onni Properties LLC currently seeks a Leasing Administrator to support the leasing department in preparing, executing and managing leasing transactions and related legal documents. The role requires meticulous coordination of day-to-day leasing operations and document management.

The ideal candidate has 3+ years in Commercial Real Estate as a Legal Assistant or Paralegal, with a Bachelor’s degree (paralegal cert a plus) and strong MS Office skills.

Qualifications

• Legal Administrative Assistant experience in CRE.
• At least 3 years in Commercial Real Estate as Legal Assistant or Paralegal.
• Bachelor’s degree; paralegal certificate is a plus.
• Proficient in Microsoft Office.

Responsibilities

• Drafts Commercial Real Estate agreements including Leases, Licenses, Amending Agreements, Assignments and Subleases.
• Drafts indemnity, guarantor, estoppel agreements and negotiates Letters of Credit forms.
• Coordinate processing, documentation and execution of all leases related documents.
• Enter documents and information in OLS.
• Ensure accounts payables are processed per commission or other agreements.
• Negotiate subsidiary contracts with tenants per company standards.
• Conduct corporate ID searches.
• Track lease dates and updates across internal files.
• Manage the department’s language database and proofread documents.
• Perform other duties as required.

Skills

Legal Administrative Assistant

Commercial Real Estate experience

Paralegal education

Microsoft Office

Planning & organization

Attention to detail

Notary Public (plus)

Education

Bachelor’s degree

Paralegal certificate (plus)

Tools

Microsoft Office

Job description

Job Description

The Leasing Administrator is responsible for assisting the Leasing Department team in the preparation, execution, and management of leasing transactions and legal documents. The administrator engages in coordinating and assisting with all day-to-day functions of the leasing department.

Perks & Benefits

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19, or $118 per pay our PPO, HSA, and HMO have you covered.

In addition, we offer:

• 3 weeks PTO (15 days)
• 401(k) match
• Annual education allowance of up to $1,000
• Referral program
• Residential housing discount after 1 year of continuous employment
• Friends and family rates for our Hotel Properties throughout the company
• 401(k) match

What Will You do?

• Drafts Commercial Real Estate agreements including Leases, Licenses, Amending Agreements, Assignments, and Subleases.
• Draft’s indemnity agreements, guarantor agreements, estoppel agreements and negotiating Letter of credits forms.
• Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.
• Enters documents and information in OLS.
• Ensures that all accounts payables are processed in accordance with commission agreements or other agreements as necessary.
• Negotiates subsidiary contract with tenants following company compliance standards.
• Responsible for conducting corporate ID searches.
• Tracks all critical Lease dates including lease execution, possession, option notice, expiration and ensures all updates are timely and accurately made in all internal files.
• Manages the department’s step-down language database.
• Proofreads documents for accuracy and consistency.
• Performs other duties are required.

What You Bring.

• Legal Administrative Assistant experience
• Minimum of three (3) years working in Commercial Real Estate as a Legal Assistant or Paralegal Bachelor’s degree (paralegal certificate is a plus).
• Computer skills, with strong knowledge of Microsoft Office
• Excellent planning, organizational and follow-up skills
• Meticulous attention to detail.
• High ethical standards and professional integrity.
• Ability to work independently and on a team.
• Ability to work well under pressure and quick multi-tasker.
• Notary Public license a plus.

Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

These job duties are:

• Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.
• Negotiates subsidiary contract with tenants following company compliance standards.

Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/

Salary Range: $70,304.00 - $75,000.00

Salary About The Company: Onni For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws. All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.