Leasing Administrator - Commercial

Onni Properties LLC; Los Angeles (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

3 weeks PTO

401(k) match

Education allowance

Housing discount

Referral program

Family hotel rates

Job summary

Onni Properties LLC is seeking a Leasing Administrator to support the Leasing Department in drafting and managing leases, amendments, and related legal documents. The role requires coordinating day-to-day leasing activities and ensuring accuracy in all documentation and filings.

Ideal candidates will have at least 3 years of commercial real estate legal support experience, a bachelor’s degree, and strong MS Office skills. Notary license is a plus; a paralegal certificate is advantageous.

Qualifications

• Minimum of three (3) years working in Commercial Real Estate as a Legal Assistant or Paralegal.
• Bachelor’s degree; paralegal certificate is a plus.
• Strong computer skills with Microsoft Office; high ethical standards and integrity.
• Ability to work independently and on a team; detail-oriented and organized.

Responsibilities

• Drafting commercial real estate agreements including leases, licenses, amendments, assignments and subleases.
• Draft indemnity, guarantor, estoppel agreements and negotiate letters of credit.
• Coordinate processing, documentation and execution of leases including LOIs, broker agreements and renewals.
• Enter documents and information in OLS; ensure timely updates in internal files.
• Negotiate subsidiary contracts with tenants per company standards; review critical lease dates.
• Proofread documents for accuracy and consistency.

Skills

Legal admin experience

Microsoft Office

Organizational skills

Attention to detail

Education

Bachelor’s degree

Paralegal certificate (plus)

Tools

Microsoft Office

Job description

Job Description:The Leasing Administrator is responsible for assisting the Leasing Department team in the preparation, execution, and management of leasing transactions and legal documents. The administrator engages in coordinating and assisting with all day-to-day functions of the leasing department.Perks & Benefits:When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19, or $118 per pay our PPO, HSA, and HMO have you covered. In addition, we offer:3 weeks PTO (15 days)401(k) matchAnnual education allowance of up to $1,000Referral programResidential housing discount after 1 year of continuous employmentFriends and family rates for our Hotel Properties throughout the company401(k) matchWhat Will You do?Drafts Commercial Real Estate agreements including Leases, Licenses, Amending Agreements, Assignments, and Subleases.Draft’s indemnity agreements, guarantor agreements, estoppel agreements and negotiating Letter of credits forms.Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.Enters documents and information in OLS.Ensures that all accounts payables are processed in accordance with commission agreements or other agreements as necessary.Negotiates subsidiary contract with tenants following company compliance standardsResponsible for conducting corporate ID searches.Tracks all critical Lease dates including lease execution, possession, option notice, expiration and ensures all updates are timely and accurately made in all internal files.Manages the department’s step-down language database.Proofreads documents for accuracy and consistency.Performs other duties are required.What You Bring.Legal Administrative Assistant experienceMinimum of three (3) years working in Commercial Real Estate as a Legal Assistant or ParalegalBachelor’s degree (paralegal certificate is a plus).Computer skills, with strong knowledge of Microsoft OfficeExcellent planning, organizational and follow-up skillsMeticulous attention to detail.High ethical standards and professional integrity.Ability to work independently and on a team.Ability to work well under pressure and quick multi-taskerNotary Public license a plus.Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.These job duties are:Coordinate the processing, documentation and execution of all leases related documents including letters of intent, broker agreements, leases, amendments and renewals.Negotiates subsidiary contract with tenants following company compliance standardsFind out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/Salary Range:$70,304.00 - $75,000.00 SalaryAbout The Company:OnniFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.AI Use:This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.How To Apply:Please apply through the link on the job posting and attach your resume and any other required documents.We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.