Leasing Administrator

WMFHA; Washington, Northern (District of Columbia, KY); On-site; USD 80,000 - 110,000; Full time

Job summary

WMFHA is seeking an experienced Lease Administrator in Washington, DC. The ideal candidate will have 3+ years of hands-on MRI Software experience, plus proven CAM billing and CAM reconciliation expertise.

You will interpret complex lease agreements, maintain accurate data, and ensure billing, reporting and compliance across a multi-property portfolio. Responsibilities include lease data entry, CAM billings, reconciliations, and collaboration with Property Managers and tenants to support accurate

Qualifications

• 5+ years of lease administration experience in commercial real estate.
• Strong MRI Software proficiency, including lease abstraction modules.
• Extensive CAM billing, reconciliation, and true-up experience.
• Solid understanding of operating expenses, escalations, caps and exclusions.

Responsibilities

• Abstract, enter and maintain lease data in MRI Software with key dates and escalations.
• Prepare monthly, quarterly and annual CAM billings and deliver timely statements.
• Perform annual CAM reconciliations and tenant true-ups.
• Review lease terms to identify CAM, tax and insurance billing requirements.
• Address tenant questions and disputes with clear documentation.
• Track renewals, expirations and rent escalations with stakeholders.
• Maintain accurate tenant ledgers and assist with adjustments.
• Coordinate with Property Accountants/Managers to align with budgets.
• Provide historical CAM data and trends for budgeting.
• Support audits with lease abstracts and reconciliation documentation.

Skills

MRI Software

CAM billing

CAM reconciliation

Excel advanced

Lease administration

Attention to detail

Communication

Education

Bachelor's degree in Accounting, Finance, Business, Real Estate or related field

Tools

Excel PivotTables

Job description

Position Summary

We are looking for an experienced Lease Administrator with a strong background in commercial real estate to oversee the complete lease administration process for a portfolio of commercial properties. The ideal candidate will have 3+ years of hands-on experience with MRI Software, along with demonstrated expertise in CAM billing and CAM reconciliation.

This position requires a highly detail-oriented and analytical professional who can confidently interpret complex lease agreements, maintain accurate lease data, and ensure billing, reporting, and compliance requirements are met. The successful candidate will work closely with Property Managers, Property Accountants, tenants, and leasing teams to support accurate and efficient portfolio management.

Key Responsibilities

• Abstract, enter, and maintain accurate lease information in MRI Software, including critical dates, rent schedules, options, escalations, and other key lease provisions.
• Prepare and process monthly, quarterly, and annual CAM billings, ensuring accuracy and timely delivery across the property portfolio.
• Complete annual CAM reconciliations, including tenant pro-rata share calculations, analysis of recoverable and non-recoverable expenses, and preparation of tenant true-up statements.
• Review and interpret lease agreements to identify billing requirements, escalation provisions, exclusions, caps, and recovery terms related to CAM, real estate taxes, and insurance.
• Research and respond to tenant questions, discrepancies, and disputes regarding CAM charges and reconciliations, providing clear documentation and explanations.
• Monitor critical lease dates, including renewals, expirations, options, and rent escalations, and coordinate updates with Property Management and Leasing teams.
• Maintain accurate tenant ledgers and assist with billing adjustments, credits, corrections, and rent abstracts.
• Partner with Property Accountants and Property Managers to ensure lease information aligns with budgets, financial reporting, and audit requirements.
• Provide historical CAM information, expense trends, and supporting data for annual budget preparation.
• Support internal and external audits by preparing lease abstracts, CAM reconciliation documentation, and other required materials.
• Ensure lease administration activities comply with contractual requirements and company policies, identifying and escalating discrepancies or potential risks.
• Maintain well-organized, accurate, and audit-ready electronic and physical lease files.

Qualifications

• 5+ years of lease administration experience within commercial real estate, preferably across office, retail, or industrial properties.
• Required: Strong proficiency with MRI Software; experience with MRI lease abstraction modules is highly preferred.
• Proven experience with CAM billing and CAM reconciliation, including recoverable expense analysis, pro-rata calculations, and tenant true-ups.
• Strong understanding of commercial lease terminology and provisions, including operating expenses, gross-up clauses, caps, exclusions, and recovery structures.
• Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and reconciliation models.
• Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Excellent written and verbal communication skills, including experience managing tenant-facing inquiries and correspondence.
• Ability to manage multiple properties, priorities, and deadlines in a fast-paced environment.
• Bachelor's degree in Accounting, Finance, Business, Real Estate, or a related field preferred; equivalent professional experience will be considered.