Lease Coordinator (Program Coordinator III)

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Massachusetts Department of Transportation is seeking a Lease Coordinator (Program Coordinator III) to manage real estate agreements for MassDOT property, including leases, easements, and licenses, and to coordinate with Legal, Engineering, and Finance teams.

The role oversees contract life cycles, renewal terms, notices, and reporting, provides analytical support, and guides project managers on lease strategy, ensuring compliance and value across the portfolio.

Qualifications

• Four years of full-time (or equivalent) experience in business administration, management or public administration with program management or coordination.
• At least one year of supervisory experience.
• Substitutions allow degrees to replace portions of the required experience.

Responsibilities

• Oversee real estate agreements for MassDOT property and ensure compliance with terms.
• Negotiate renewal terms and coordinate with Finance and Project Managers.
• Supervise staff in real estate management systems and related platforms.
• Prepare real estate contracts, leases and licenses, including renewals.
• Perform due diligence on sites to ensure assets are free from encroachment.
• Administer lifecycle of agreements, including notices and rent escalations.
• Develop and maintain databases for real estate projects.
• Provide administrative support and liaison to other departments.

Education

Bachelor's degree in business administration, business management or public administration

Graduate degree in business administration, business management or public administration

Bachelor's or higher degree in a field other than business administration, business management or public administration

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Lease Coordinator (Program Coordinator III) (260004I0)

Job Description

Lease Coordinator (Program Coordinator III) - ( 260004I0 )

Description

Position Summary

Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required.

The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.

Duties and Responsibilities

Oversee the implementation of real estate agreements for the use of MassDOT property and ensure compliance with the terms of the agreements; and confer with management staff and others in order to provide information concerning purpose and scope.

Monitor the review and timely execution of new licenses, as well as other real estate agreements such as easements and permits, coordinating with Legal and Engineering departments as well as the Highway District staff.

Negotiate renewal terms and work with Director of Finance and Project Managers to determine reasonable terms.

Supervise Business Management Specialist on the administration of real estate management systems (salesforce), as well as shared digital platforms.

Research transactions, prepare and produce related reports.

Assist in the preparation of real estate contracts, leases, and licenses, both new and renewal.

Assist in the management of existing real estate interest prior to their renewal, by assembling critical data from the existing agreement by assembling key business terms, identifying non-standard language and verifying compliance with the existing agreement.

Research and undertake due diligence of sites under agreement to ensure MassDOT’s real estate assets are free from encroachment and prohibited uses listed in the license or lease.

Work with Project Management and Finance Director to identify agreements with assets that may have a higher and better use (lease vs. sale).

Administer all aspects of an agreement’s life cycle: notice provisions, notification of rent escalations, and sending default and or termination letters.

Develop, monitor, implement and maintain a variety of databases related to real estate projects.

Provide administrative support and act as liaison to other departments, coordinating.

Perform ad-hoc analysis as required to support operations including but not limited to due diligence throughout the real estate portfolio.

Contact tenants to negotiate reasonable lease renewal terms.

Provide support and guidance to the Project Managers on all aspects of Lease Agreements on an ongoing basis.

Assist in the disposition process for smaller transactions.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers.

MassDOT’s divisions include Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Qualifications Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

Applicants must have at least (A) four years of full‑time, or equivalent part‑time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Substitutions

I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.*

II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.*

III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

NOTE: No substitutions will be permitted for the required (B) experience.

For questions regarding the job posting, please email the MassDOT Talent Acquisition Team [e-mail].

For general questions regarding MassDOT, call the Human Resources Service Center at 857 ‑ 368 ‑ 4722.

For a disability ‑ related reasonable accommodation or alternative application method, call the ADACoordinator, Lucy Bayard, at 857 ‑ 274 ‑ 1935.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affidative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to applyfor this role.

Primary Location

United States-Massachusetts-10 Park Plaza

Job

Administrative Services

Agency

Massachusetts Department of Transportation

Schedule

Full-time

Shift

Day

Job Posting

Aug 7, 2026, 3:28:40 PM

Number of Openings

1

Salary

80,411.99 – 119,723.06 Yearly

If you have Diversity, Affiantive Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Derrick Mann - 8573688541

Bargaining Unit : DOT

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes