Lease Administration Specialist: Real Estate Payments & Compliance

Rainbow Apparel Co; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Rainbow USA Inc. is seeking a Corporate Lease Administration Specialist to oversee rent-related obligations, data accuracy, and timely payments at our Brooklyn, NY headquarters.

The role requires careful interpretation of lease terms, strong collaboration with cross-functional teams, and proactive problem-solving. Responsibilities include maintaining lease data, processing payments, CAM reconciliations, and ensuring compliance with leases.

Qualifications

• Bachelor's degree or significant related experience.
• Minimum of 3 years work experience in Lease Administration, Real Estate, Accounting, Real.
• Estate Law, Property Management or related field.
• The developed ability to interpret lease provisions, attention to detail, and strong interpersonal skills.
• Ability to build and maintain effective relationships, work independently, prioritize, and take initiative.
• Investigate and resolve problems using sound judgment; excellent oral and written communication skills are required.

Responsibilities

• Maintain accurate lease data within the lease administration system, including rent schedules, escalation clauses, CAM charges, expirations, and critical dates
• Process and verify rent payments, percentage rent, CAM reconciliations, real estate taxes, and other lease-related expenses
• Perform accounting functions relating to lease obligations including: timely processing monthly rental payments, annual reconciliations and other expenses, accrual of unpaid invoices and allocation of prepaid expenses
• Interpret lease to ensure all such rental payments are in compliance with lease terms
• Maintain lease tracking database
• Monitor leases/amendments for rent commencement, operating expense changes, changes in ownership, and lease terminations
• Accurately process legal notices and payment relating to leases
• Oversee day-to-day landlord relationships regarding account receivables, sales reporting, maintenance issues and Landlord sales audits to ensure prompt resolution to any issues
• Draft lease correspondence and notices, addressing and resolving landlord/tenant issues
• Monitor commencement and ongoing co-tenancy requirements
• Special Projects as assigned by manager
• Provide back up for fellow Lease Administrators, as necessary

Skills

Lease Administration

Real Estate

Accounting

Communication

Interpersonal skills

Time management

Education

Bachelor's degree

Job description

Rainbow USA Inc. is seeking a Corporate Lease Administration Specialist to oversee rent-related obligations, data accuracy, and timely payments at our Brooklyn, NY headquarters.

The role requires careful interpretation of lease terms, strong collaboration with cross-functional teams, and proactive problem-solving. Responsibilities include maintaining lease data, processing payments, CAM reconciliations, and ensuring compliance with leases.