Lease Administration Associate

ci; New York (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Corient is seeking a detail-oriented Lease Administrator to oversee lease administration across a global portfolio, ensuring accuracy and compliance throughout the lease lifecycle.

5+ years in lease administration or related roles, strong knowledge of ASC 842/SOX, and proficiency in Yardi and Microsoft Office are required. You will partner with leasing, finance, and external partners to maintain records, reconcile invoices, and manage critical dates to support operational excellence.

Qualifications

• 5+ years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role.
• Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards.
• Experience operating within SOX-controlled environments and supporting audit requirements.
• Proven ability to manage complex lease data with a high degree of accuracy and attention to detail.
• Diligence and accuracy in financial and data management.

Responsibilities

• Review, track, and administer lease documents across the portfolio. Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
• Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
• Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
• Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Review final invoices against lease requirements, ensuring that invoices have proper approvals consistent with the firm's policies and procedures.
• Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
• Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
• Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
• Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits)
• Administer and monitor critical dates in accordance with real estate lease agreements.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies
• Request and collect outstanding landlord security deposits.
• Track, request, and obtain outstanding landlord Year-End reconciliations.

Skills

Lease administration

Lease accounting

Commercial real estate

Property management

SOX compliance

Data management

Microsoft Excel

Microsoft Word

Communication skills

Education

Bachelor's degree in Business

Tools

Yardi

Microsoft Office

Job description

Join a team that values your ambition and empowers your growth

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

About Us

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Overview

Corient's Global Real Estate and Workplace team (GREW) is part of our Global COO group and supports our Wealth Advisory, Asset Management, Client Solutions, and corporate teams to realize and execute on real estate and workplace initiatives to elevate the employee and client experience and drive business value. Our primary purpose is to create safe, sustainable, functional, and elegant space to meet the business needs of our teams.

We are seeking a detail-oriented Lease Administrator to play a key role in overseeing lease administration across a global portfolio of approximately 100 commercial locations, ensuring accuracy, compliance, and operational consistently throughout the lease lifecycle.

Key Responsibilities

• Responsible for reviewing, tracking, and administering lease documents across the commercial portfolio. Ensure all leases are properly documented, compliant, and accurately reflected in the systems, while supporting GREW, and accounting with timely, accurate lease data.
• Manage transaction processing for accounts payable functions including timely and accurate disbursement of payments and maintaining business processes that promote operational effectiveness on behalf of GREW.
• Partner closely with leasing, third-party lease administration team, finance, and external real estate partners and landlords to manage lease records, commencement processes, and controls in accordance with ASC 842, SOX, and internal governance standards, local regulations, tax requirements and internal billing policies.
• Maintain accurate financial records by updating real estate systems with rent adjustments, tracking security deposits, and managing subtenant rent collections.
• Review client invoices against lease requirements, verify calculations, and collect supporting documentation from landlords or billing authorities.
• Review final invoices against lease requirements, ensuring that invoices have proper approvals consistent with the firm's policies and procedures.
• Verify, reconcile, and process rent and property invoices, ensure timely payments, resolve discrepancies, and maintain compliance with lease terms and internal policies.
• Oversee rent billing, collections, and lease exit processes including producing and distributing monthly rent statements and assisting with the invoices and collection from building tenants.
• Work with leasing and third-party lease administration team to implement new and existing landlords and vendors for billing.
• Track and manage critical lease dates (renewal notices, expiration dates, lease commencement, rent commencement, option exercise deadlines, CAM reconciliations, security deposits)
• Administer and monitor critical dates in accordance with real estate lease agreements.
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), insurance, and real estate tax reconciliations; analyze charges for accuracy and resolve discrepancies
• Request and collect outstanding landlord security deposits.
• Track, request, and obtain outstanding landlord Year-End reconciliations.

Qualifications

• 5+ years of experience in lease administration, lease accounting, commercial real estate, property management, or a related role
• Strong working knowledge of commercial lease agreements and common lease terms, lease administration and accounting standards
• Experience operating within SOX-controlled environments and supporting audit requirements
• Proven ability to manage complex lease data with a high degree of accuracy and attention to detail
• Diligence and accuracy in financial and data management.
• Proficient in Microsoft Office (Word and Excel) and Yardi
• Strong written and verbal communication skills
• Bachelor's degree (Busin