Lease Admin Analyst

Expedite Talent Solutions; San Jose (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Expedite Talent Solutions is seeking a Lease Admin Analyst for a globally oriented data center portfolio, based onsite in San Jose. The role supports asset managers by reviewing invoices, leases, and contracts, with emphasis on accuracy in AP/PO workflows and service terms.

The ideal candidate has 5+ years in lease administration, strong spreadsheet skills, and experience in commercial real estate. Onsite schedule includes Tue–Thu presence, with potential for full-time conversion.

Qualifications

• Experience in leasing asset management and portfolio revisions with invoice reviews.
• Background in commercial real estate including reviewing invoices and contracts.
• Proficient in AP/PO processes and lease administration.

Responsibilities

• Conduct reconciliations for operating expenses against lease terms.
• Review invoices and contractual terms with asset managers; support payments.
• Oversee PO lifecycle and track funds for leased assets.
• Manage AP inquiries, validate invoices, resolve discrepancies with vendors.
• Collect and maintain required certificates to ensure portfolio compliance.
• Perform ad hoc contract reviews and deliver periodic reporting to the lease asset management team.

Skills

Leasing asset management

Portfolio revision & invoicing

Real estate experience

AP/PO knowledge

Lease administration

Education

Bachelor's degree

Tools

Google Suites

Reporting Tools (Looker Studio/Power BI)

Salesforce

Job description

Description: Req ID: 14726-1 Title: Lease Admin Analyst Job Family: Property & Facilities Management

Background Package

• Standard- No Drug Test

CLIENT CHECK

Bill Rate:

Hours: 9-6

Remote/Hybrid/In-person: Onsite Tues-Thurs

Location: SHARECA058-San Jose-225 W. Santa Clara

Why is this role open? (Coverage, looking for perm, etc.) Is it open on the full time side? Potential need on the full time side

Assignment Duration

Possible for extension?

6/1/26-9/30/26

Potential to convert to FTE, If so, what rate: Yes

Overview of Work Environment/Client Nuances

Global portfolio for data center

Team Overview

Team is global

Resource's typical working day

See below JD

Must Have Skills

• Leasing asset management (this background would be ideal) extension
• Looking for someone who is experienced revising portfolios and invoices. Small to medium. This is a global portfolio for data centers
• Experienced who has worked in real estate( commercial real estate_ experience reviewing invoices, Pos, reviewing contracts. Be able to approve or move forward.
• Reviewing an invoice for rent, need to be knowledgeable.
• Someone who has experience in this space, AP/PO, Lease administration
• Someone who has worked in an apartment leasing office would likely not be a good fit

Nice to have skills

• Commercial real estate experience
• Experience in data center space
• Proficient with spreadsheets, intermediate to advanced, create formulas, run reports, manage extensive, detailed spreadsheet- Google Suites
• Needs to be a self-starter

Years of Experience

Minimum Of 5 Years' Experience

Education

Preferred Bachelors Degree But HM Is Open

Software Skills

• Google Suites
• Reporting Tools (Please highlight experience)- Looker Studio- Power BI would be comparable
• Salesforce experience

Interview Process

Virtual

As a Lease Administation Analyst, you will be responsible for conducting reconciliations for small to medium-sized clients to ensure operating expenses follow lease terms.

Under limited supervision, upholds the integrity of a real estate portfolio data for large, complex global portfolio of clients.

Assist asset manager(s) in reviewing invoices and contractual terms.

Financial Administration & Support

• Purchase Order lifecycle for leased asset portfolio, requesting POs, tracking and monitoring POs and ensuring funds are appropriately allocated
• Account Payable Oversight: service as primary point of contract for AP related inquires; validate invoices meet contractual terms; resolve or escalation billing discrepancies to the Asset Manager. Monitor and report on invoices to ensure billings align with vendor obligations and agreed upon financial terms.

Compliance & Certificate Management

• Industry certifications: proactively collect, track and maintain all required industry certificates from the leased service providers to ensure portfolio wide compliance.
• Ensure service providers adhere to mandatory regulatory and internal operational standards.

Contractual & Operational Support

• Ad hoc contract review: provide support for periodic and ad hoc reviews of vendor contracts to ensure alignment with current operational requirements.
• Deliver reporting to the lease asset management team and leads reading vendor compliance and status

Custom Fields

Is this opportunity convert to Perm or Potential Convert to Perm? Yes