Learning & Leadership Admin Specialist

Indian Prairie School District 204; Aurora (IL); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

IPCA benefits

Job summary

Indian Prairie School District 204 in Illinois seeks a clerical/secretary for a 12-month, 1.0 FTE position at the Crouse Education Center. The role supports learning and leadership teams, greets visitors, handles calls, and performs general secretarial tasks using Microsoft Office, Adobe Suite, and Google tools.

The position starts 12/01/2026, with a pay rate of $21.25–$23.30 per hour. IPCA contract benefits apply.

Responsibilities

• Greet visitors, students, staff, answer incoming telephone calls, provide information, or take messages and refer to appropriate staff.
• Provide general secretarial assistance to departmental staff using Microsoft Office, Adobe Suite, and Google for word processing, report generation, copying, filing, mail distribution, faxing, scanning, and data entry.
• Manage and use the Professional Learning Management System and work with vendor for technical assistance (support tickets).
• Communicate and collaborate with Instructors to support responsibilities in Instructor Agreements; provide training and technical assistance as needed.
• Collaborate with other departments (e.g., Student Services, Human Resources) to support Professional Learning Management system projects and coursework.
• Plan, organize, maintain, and update files, records, and databases; schedule meetings; prepare correspondence from notes and directions; compose routine messages.
• Monitor department budgets/grants, verify activity, assist with budget prep, reconcile procurement cards, prepare check requests/purchase orders, and correspond with vendors and business office.
• Initiate and process orders for office supplies, materials for professional learning, and items for meetings/events.
• Collaborate with Learning and Leadership teams on large district projects; request and process quotes for instructional materials; monitor deliveries.
• Assist with materials management, collection, and distribution; assist with prep and proofreading of internal/external communications; manage phone and email inquiries about course enrollment/PD hours/ conferences.
• Use PC and office equipment; demonstrate proficiency with district-provided programs to manage files, communications, records, and databases.

Job description

Indian Prairie School District 204 in Illinois seeks a clerical/secretary for a 12-month, 1.0 FTE position at the Crouse Education Center. The role supports learning and leadership teams, greets visitors, handles calls, and performs general secretarial tasks using Microsoft Office, Adobe Suite, and Google tools.

The position starts 12/01/2026, with a pay rate of $21.25–$23.30 per hour. IPCA contract benefits apply.