Learning Automations & Systems Specialist

Life; Edmond (OK); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Paid parental leave

Medical, Dental, Vision insurance

Life insurance 2x salary

Short-Term and Long-Term disability

401(k) with employer match

Development dollars for professional成长

Casual dress and work environment

Job summary

Life.Church is seeking a Learning Automations & Systems Specialist to manage the Learning Team's platforms, data systems, and automation across the organization. The role focuses on data accuracy, operational efficiency, and insights for leadership.

You will own platform operations for Staff Portal, LMS, and Mailchimp, ensure accurate org structure reflections across 46+ locations, and partner with IT and Data Insights to maintain data integrity and automation workflows.

Qualifications

• Excellent verbal, written, and interpersonal communication to explain technical processes clearly.
• Strong ability to learn, configure, and manage complex platforms and integrations with minimal guidance.
• Identify inefficiencies and build practical automation or tooling solutions.
• Collaborate across teams to improve learning platforms and data flows.

Responsibilities

• Own platform operations for Staff Portal, LMS, and Mailchimp including user accounts and access management (66 locations).
• Maintain integrations between Learning Team platforms and HR/IT systems; ensure data accuracy and timely updates.
• Audit platforms to catch gaps and outdated content; train team members on new capabilities.
• Drive automation and AI-enabled improvements across the tool stack to increase efficiency and learner experience.
• Support productions/events tech setup for in-person, virtual, and hybrid sessions.

Skills

Communication skills

Technical aptitude

Automation experience

Problem solving

Data analysis

Project management

Multitasking

Team collaboration

Attention to detail

Education

High School Diploma or GED

Bachelor's degree in Computer Science, Data Science, or Information Technology

Tools

LMS

Staff Portal

Mailchimp

Adobe

Canva

Asana

Descript

ElevenLabs

Google Drive

Microsoft 365

Zoom

Job description

The Learning Automations & Systems Specialist is primarily responsible for managing the Learning Team's platforms, data systems, and automations to support scalable learning experiences across Life.Church. This role ensures data accuracy, improves operational efficiency through technology solutions, and provides insights to Learning Team leadership. The Specialist develops and maintains the infrastructure that supports learning initiatives and organizational growth.

Own Platform Operations and Systems

• Manage backend operations of Staff Portal, LMS, and Mailchimp, including user accounts, orgstructure updates, and platform access management.
• Ensure all three platforms are accessible and accurately reflect current org structure, including new staff, transitions, team changes, and location updates across 46+ locations and every Central team.
• Own the integrations that connect the Learning Team's platforms to organizational systems of record, including the IT/HR data sync to the LMS and Staff Portal.
• Partner with IT and Data Insights to maintain integration integrity and ensure data flows accurately between systems as the org grows and changes.
• Serve as the primary point of contact for platform vendors, manage tickets, feature requests, and roadmap conversations in partnership with Learning Team leadership.
• Perform regular platform audits to identify accuracy gaps, outdated content, and configuration issues before they become problems flagged by leadership.
• Train and support Learning Team members on platform tools so the whole team benefits from new capabilities, current trends, and improved ways of working within existing systems.
• Partner with Content and Media Production functions of Learning Team to identify connections between the team’s growing tool set and build the bridges between them.

Drive Technology Innovation and Automation

• Utilize AI within our Learning Team technology systems to identify and pilot tools that improve the quality of staff learning experiences and help the team work more effectively.
• Partner with Content and Media Production to strategically identify the connections between the Learning Team's growing tool stack, including Adobe, Canva, Asana, Descript, ElevenLabs, Google Drive, the LMS, Microsoft 365, Staff Portal, Zoom, and AI tools to improve workflows and learning experiences.
• Eliminate manual handoffs, duplicate data entry, and workarounds across the team's tool stack to return capacity for higher-value work.
• Stay on the front edge of platform and tool innovation so the team is positioned to adopt what is useful before it becomes a gap.
• Identify how platform and technology capabilities can improve what staff encounter as learners, and partner with Learning Team functions to apply those improvements.

Own Data Reporting and Learning Engagement Visibility

• Partner with Learning Team leadership and HR/Data Insights to create visibility of staff learning journey data.
• Build and maintain recurring reports that give team leaders visibility into how their team members engage with required and optional learning.
• Surface Staff Portal content engagement data to Team Space owners so Central teams can see how their resources are being used across the organization.
• Work toward a consolidated Learning Team dashboard that gives leadership and the broader Learning & Development Group a consistent, real-time view of engagement and platform performance.
• Shift the team from reactive data delivery to proactive insight, identifying gaps, trends, and opportunities before they are requested.
• Support Asana project management infrastructure, including project templates, recurring project setup, and workflow improvements.
• Maintain and improve team-wide operational processes, including onboarding systems, event prep tools, and internal resource organization.
• Support the Production Manager with tech setup and execution for learning events, serving as a capable partner for in-person, virtual, and hybrid sessions.
• Evaluate and improve team workflows as the organization and platform landscape evolve.

Qualifications

• Excellent verbal, written, and interpersonal communication skills to clearly explain technical processes and foster cross-functional partnerships.
• Strong technical aptitude with the ability to learn, configure, and manage complex platforms and integrations with minimal guidance.
• Ability to self-motivate, make independent decisions, and solve problems with innovation.
• Ability to identify inefficiencies and build practical solutions through automation, scripting, or tool configuration.
• Strong analytical and data skills; ability to organize, interpret, and communicate engagement data in a clear and actionable way.
• Ability to manage multiple priorities and projects simultaneously in a fast-paced environment.
• Passion for enabling a high-functioning team by removing friction, improving systems, and making the infrastructure invisible.
• High School Diploma or GED.
• Bachelor's degree in Computer Science, Data Science, or Information Technology preferred.
• Proven experience in platform administration, systems operations, data reporting, or a related technical role.
• 2-3 years of experience with platform administration, systems operations, data reporting, AI, or related technical field.

Benefits We Offer

• Paid parental leave, including maternity, paternity, and adoption leave.
• Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons.
• Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health.
• Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase.
• Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.
• Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.
• Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn’t stop there—the more years on staff, the greater the investment!
• $160 annually in development dollars for team members to invest in their professional growth.
• Casual dress and work environment.
• And much more!

All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.