Learning and Development Assistant Coordinator

City of Seattle; Seattle (WA); Hybrid; USD 48,000 - 56,000; Full time

Benefits offered by this job

Hybrid work schedule

Free Orca Pass

City pension plan

Generous benefits package

Growth potential

Job summary

Seattle Public Utilities (SPU) seeks a Learning and Education Coordinator Assistant to support engaging training experiences. You will manage training data, administer the LMS, organize content, assist facilitators, and provide responsive customer service.

You will work in a hybrid environment, coordinating sessions, updating materials, and communicating with trainers and participants to ensure smooth programs and high-quality outcomes.

Qualifications

• Associate degree in Business, Education, or related field.
• Experience in administrative support and event planning/training course design preferred.
• Strong written and verbal communication; ability to collaborate with diverse teams.

Responsibilities

• Coordinate scheduling of training sessions and venue selection; handle participant registrations and maintain training records.
• Prepare, assemble, and distribute training materials, manuals, and presentation content; ensure training rooms are set up with equipment.
• Manage training materials/inventory (AV, laptops, tablets) and order supplies as needed.
• Communicate with trainers, trainees, and stakeholders to provide information and updates.
• Respond to inquiries regarding training programs and schedules; send reminders to participants and trainers.
• Coordinate logistical details for training events; maintain training databases and records.
• Compile/analyze training data; generate reports on training activities and outcomes.
• Assist trainers during sessions with technical issues and materials; provide on-site support.

Skills

Communication

Technology adoption

Microsoft Word

Microsoft Outlook

Microsoft SharePoint

Microsoft Access

Microsoft PowerPoint

Microsoft Excel

Articulate 360

Rise

Education

Associate degree in Business, Education, or related field

Tools

Word

Outlook

SharePoint

Access

PowerPoint

Excel

Articulate 360

Rise

Job description

Seattle Public Utilities (SPU) is seeking a tech-savvy Learning and Education Coordinator Assistant to support engaging, high-quality learning experiences. In this role, you’ll help maintain training data, administer our learning management system, organize content, support facilitators, and provide responsive customer service. If you enjoy collaboration, accuracy, and helping others grow, we’d love to have you on our team!

About Seattle Public Utilities

Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

For more information about Seattle Public Utilities (SPU)

• SPU Website
• SPU Workplace Expectations (Download PDF reader)
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring, and promotional opportunities.

Why join us?

We know work isn't only about what you do it’s also about who you work for and with! SPU provides a fun and family-friendly work environment that supports a work life balance, including:

• Hybrid work schedule opportunities
• Family-friendly and multicultural work environment
• Generous benefits package
• Free Orca Pass
• City pension plan with employer/employee contributions
• Growth potential and advancement opportunities

• Coordinate scheduling of training sessions and venue selection; handle participant registrations and maintain training records.

• Prepare, assemble, and distribute training materials, manuals, and presentation content; ensure training rooms are set up with necessary equipment and supplies.
• Manage inventory of training materials and equipment (AV, laptops, tablets) and order supplies as needed.
• Communicate with trainers, trainees, and other stakeholders to provide information and updates.
• Respond to inquiries regarding training programs and schedules.
• Send reminders and follow-up emails to participants and trainers.
• Coordinate logistical details for training events.
• Maintain databases and records related to training programs, including attendance, feedback, and certification information.
• Compile and analyze training data to evaluate program effectiveness; generate reports on training activities and outcomes.
• Assist trainers during sessions by handling technical issues, distributing materials, and managing the audience.
• Provide on-site support during training sessions, ensuring smooth execution.
• Help develop and update training materials and resources.
• Assist with researching and developing materials for training on procedures, rules, regulations, forms, requirements, training trends and best practices.
• Collect and compile feedback from participants post-training; support preparation of summary reports on training effectiveness and participant satisfaction.
• Assists management in identifying and analyzing training needs for areas of improvement.
• LMS Administrator duties: upload and manage training content, track course completions and certifications, and provide technical support to users navigating the system.

Other Duties

• Ensure that actions in Learning and Development are processed effectively by clearly identifying and resolving any discrepancies.
• Perform other administrative duties as assigned; participate in job-related events and meetings and contribute to continuous improvement efforts.

Please note that this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Experience

Two (2)years of responsible administrative support work, one (1) year of which included assisting in designing and implementing adult education/training courses, event planning or project management and some lead or supervisory duties; or a combination of education, training and experience that provides the background necessary to perform the work of the class.

Education

Associate degree in Business, Education, or a related field.

Licensure

A valid Washington State driver's license or evidence of equivalent mobility.

Desired Qualifications

• Strong written and verbal communication skills with experience organizing work in a collaborative, people-facing role.
• Demonstrated ability to learn and apply technology to solve problems and increase efficiency.
• Intermediate skills with Microsoft Word and Outlook; familiarity with Microsoft SharePoint, Access, PowerPoint and/or Excel are desirable.
• Beginner skills in Articulate 360 and Rise.

The full salary range for this position is $34.92 per hour - $40.76 per hour.

Workplace Environment

• Most work is performed in a normal City work/office environment.

This position allows for the flexibility of a hybrid work schedule. Employees will be required to come into the office a minimum of three days per week. Individual schedules will be agreed upon by the employee and their manager.

Who may apply

All qualified candidates may apply.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits

If you have any questions, please contact Zachary Brown @ [e-mail].