LEAP Finance and Operations Coordinator

Phyton Talent Advisors; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Our client, a well known University in New York, seeks a LEAP Finance and Operations Coordinator to manage daily financial operations, payroll accounting, and HR support across Center operations.

Responsibilities include processing transactions, liaising with subawardees, budget reconciliation support, data reporting, and event/facilities coordination to ensure smooth Center activities.

Qualifications

• Bachelor’s Degree or relevant experience in Finance/Accounting.
• 2+ years hands-on experience in financial administration.
• Proficiency in Excel and Google Sheets.
• Knowledge of university policies, procedures, and systems.
• Excellent interpersonal, communication, organizational and leadership skills.
• Demonstrated ability to prioritize, work under pressure, and exercise independent judgment.
• Strong MS Office and Google Workspace proficiency.

Responsibilities

• Daily Financial Operations, Payroll Accounting, and HR Support (50%).
• Process financial transactions including TBERs, POs, invoices, and card transactions.
• Liaise with subawardees and ensure timely invoice payment.
• Budget reconciliation support and data reporting for year-end and annual report.
• Event and facilities support, travel administration, and service ticket handling.

Skills

Financial administration

Budget reconciliation

Data analysis

Excel

Google Sheets

Interpersonal skills

Organizational skills

Independent judgment

Education

Bachelor's degree in Finance, Accounting, or related field

Tools

Microsoft Office

Google Workspace

University accounting system (FFE)

Job description

Our client a well known University is seeking a LEAP Finance and Operations Coordinator in their New York, New York Location!

Daily Financial Operations, Payroll Accounting, and HR Support (50%)

• Process Financial Transactions. Initiates Center finance transactions including but not limited to Travel and Business Expense Reimbursements (TBERs), purchase orders (PO), and processing invoices. Reviews and reconciles all Pcard and Ccard transactions associated with the Center, as applicable.
• Liaise with subawardees. Work with CS3’s subawardees to ensure CS3 pays invoices in a timely manner.
• Track Transactions to Completion. Track invoices from partner organizations through the payment process to ensure timely payment; organize and save all documentation to the Center’s drive.
• Process Incoming Funds. Processes any receipt of funds associated with Center activities and ensures funds are recorded on the appropriate projects.

Budget Support (25%)

• Assist with Budget Reconciliation. Support budget reconciliation process to monitor the Center’s spending.
• Data Analysis. Provides data analysis and reporting and works in close collaboration with the SEAS Finance team to support year-end transactions for the Center. Assists with budget reports for the Center’s annual report, as well as post-award reporting.
• Internal Collaboration. Liaises with A/P, Procurement, Sponsored Projects Finance, and other internal CU stakeholders on financial and operational matters.

Event and Facilities Support (25%)

• Event planning support. Assist with organizing Center events (including set-up, purchasing catering and submitting reimbursements).
• Service Tickets. Initiates service tickets and works with SEAS Facilities and CU Facilities to follow-up on facilities-related needs within the Center.
• Travel Administration. Manages travel reimbursement and funds advance for CS3 researchers and staff.

Minimum Qualifications:

• A bachelor’s Degree or relevant experience is required, with a preference for training in Finance, Accounting, or other relevant fields.
• 2+ years of hands‑ on experience in financial administration.
• Detail-oriented and possess quantitative skills with a high degree of proficiency in spreadsheets using Excel and Google Sheets.
• Must have, or be able to acquire quickly, detailed knowledge of university policies, procedures, and systems.
• Excellent interpersonal, communication, organizational, and leadership skills.
• Demonstrated ability to establish priorities, work under pressure, and exercise
• Independent judgment and discretion is necessary; ability to react quickly and effectively to other inquiries from a variety of management levels with comprehensive and accurate information in a wide variety of contexts and changing priorities is needed.
• Must have strong proficiency with MS Office (Excel, Microsoft, PowerPoint) and Google Workspace (Drive, Sheets, Docs, Forms, Slides, Calendar, etc.).

Preferred Qualifications:

• Master’s Degree preferred.
• Experience in higher education or other large, complex institutions is preferred. Familiarity with financial systems, particularly the Accounting system, is desired.
• Experience with running a financial report for project reconciliation and budgeting; experience in the University Budget Tools, working in the Financial Front End (FFE) systems desired.