Leadership Team Assistant

Restaurant Brands International, Inc.; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the quick service restaurant industry seeks a Senior Administrative Assistant to support executives. Ideal candidates will have at least 7 years of administrative experience and excel in organization and communication within a fast-paced environment. The role involves managing schedules, travel arrangements, and coordinating company meetings, essential for maintaining operations across multiple brands.

Benefits

Comprehensive global paid parental leave

Free telemedicine

Mental wellness support

Qualifications

• Minimum 7+ years experience in a senior administrative role.
• High proficiency with Microsoft Office Suite.
• Exceptional organizational and communication skills.

Responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate travel bookings and process expense reports.
• Organize meetings and special seminars.

Skills

Organization

Communication

Time Management

Problem-Solving

Tools

Microsoft Office Suite

Job description

Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world.

Restaurant Brands International Inc. is one of the world's largest quick service restaurant companies with over $40 billion in annual system-wide sales and over 30,000 restaurants in more than 120 countries and territories. RBI owns four of the world's most prominent and iconic quick service restaurant brands - TIM HORTONS, BURGER KING, POPEYES, and FIREHOUSE SUBS. These independently operated brands have been serving their respective guests, franchisees and communities for decades. Through its Restaurant Brands for Good framework, RBI is improving sustainable outcomes related to its food, the planet, and people and communities.

RBI is committed to growing the TIM HORTONS, BURGER KING, POPEYES and FIREHOUSE SUBS brands by leveraging their respective core values, employee and franchisee relationships, and long track records of community support. Each brand benefits from the global scale and shared best practices that come from ownership by Restaurant Brands International Inc.

Responsibilities :

Administrative Support :

• Manage and maintain executive calendars, schedule meetings, and coordinate recurring appointments.
• Monitor and manage email inboxes to assist with prioritization and ensure timely responses.
• Prepare and distribute meeting agendas, memos, presentations, and reports.
• Organize and manage personal workspace and shared departmental spaces.

Travel & Expense Management :

• Arrange and manage travel bookings, including airfare, hotels, and ground transportation, in compliance with company policies.
• Prepare and share detailed travel itineraries with team members.
• Create and process expense reports and requests for capital expenditures.

Event & Meeting Coordination :

• Coordinate on- and off-site meetings, conferences, and special seminars, including catering and logistics.
• Assist in preparing corporate and departmental presentations by compiling and organizing materials.
• Act as a liaison between the executive team and external parties to facilitate communication.

General Operations :

• Maintain and organize records, files, and other documentation in a professional manner.
• Communicate and enforce company policies, procedures, and processes as applicable.
• Identify opportunities for process improvements to enhance efficiency.

Qualifications : Basic Requirements :

• Minimum of 7+ years of experience in a senior administrative role, supporting multiple executives simultaneously.
• High proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills, with a strong attention to detail.
• Excellent verbal and written communication skills, with the ability to interact tactfully with individuals at all levels.
• Strong time management and multitasking abilities to prioritize tasks independently.
• Proactive problem-solver with a service-oriented mindset.
• Ability to work in a fast-paced environment, anticipating needs and adapting to change.
• Experience managing confidential information with discretion and professionalism.
• Willingness to work outside typical office hours when required.

Benefits at all of our global offices are focused on physical, mental and financial wellness. We offer unique and progressive benefits, including a comprehensive global paid parental leave program that supports employees as they expand their families, free telemedicine and mental wellness support.

Restaurant Brands International and all of its affiliated companies (collectively, RBI) are equal opportunity and affirmative action employers that do not discriminate on the basis of race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or veteran status, or any other characteristic protected by local, state, provincial or federal laws, rules, or regulations. RBI's policy applies to all terms and conditions of employment. Accommodation is available for applicants with disabilities upon request.