Leadership Assistant

DPR Construction; San Francisco (CA); On-site; USD 75,000 - 115,000; Full time

Job summary

DPR Construction is seeking an experienced executive-support professional to enable leaders to focus on strategic priorities. You will manage complex schedules, confidential information, and key communications, driving efficiency and collaboration across the organization.

Responsibilities include preparing executive-level presentations, liaising with senior leaders and external partners, coordinating travel, and mentoring administrative staff.

Qualifications

• Requires High School Diploma/GED or equivalent experience.
• 4–6 years of experience in business administration, executive support, or related field.

Responsibilities

• Coordinates routine and non-routine calendars, meetings and events for select leaders.
• Manages confidential correspondence, documents, and information with discretion and professionalism.
• Prepares, reviews, and edits executive-level presentations, reports, and communications.
• Liaises with senior leaders, board members, clients, and external partners for effective communication.
• Tracks travel arrangements and expense reporting for executives with accuracy and compliance.
• Implements and refines moderately complex administrative processes for efficiency.
• Supports onboarding and mentoring of administrative team members.

Skills

Executive support

Calendar management

Communications

Discretion

Process improvement

Travel coordination

Education

High School Diploma/GED

Job description

At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization.As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.Job Summary:Enables select leaders to focus on strategic priorities by managing complex schedules, communications, and confidential information. Anticipates needs and proactively addresses standard and varied challenges, ensuring seamless daily operations and minimizing disruptions. Strengthens organizational effectiveness by fostering strong relationships with internal and external stakeholders, representing leadership with professionalism and discretion. Drives process improvements and implements leading practices to optimize executive support and enhance team productivity. Contributes to a culture of excellence and collaboration by modeling adaptability, accountability, and a commitment to high-quality service.Key Responsibilities:Coordinates routine and non-routine calendars, meetings and events for select leaders, ensuring alignment with organizational priorities and timely communication.Manages confidential correspondence, documents, and information with the highest level of discretion and professionalism.Prepares, reviews, and edits executive-level presentations, reports, and communications to support decision-making and strategic initiatives.Liaises with senior leaders, board members, clients, and external partners to facilitate effective communication and follow-up on critical action items.Tracks travel arrangements and expense reporting for executives, ensuring accuracy and compliance with organizational policies.Implements and refines moderately complex administrative processes, identifying opportunities for greater efficiency and consistency across executive support functions.Supports onboarding and mentoring of administrative team members, sharing expertise within the team.Education Qualifications:High School Diploma/GED or equivalent experience required.Work Experience:4 - 6 years of experience in business administration, executive support, or a related field required.Certifications and Licenses:Certified Administrative Professional (CAP) certification preferred.Anticipated starting pay range:$75,000.00- $115,000.00Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programsfor skilled craft and labor or experienced professionals and recent graduates .DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.Explore our open opportunities at www.dpr.com/careers .