LEAD SUPERINTENDENT

Callahan Inc; City of White Plains (NY); On-site; USD 150,000 - 220,000; Full time

Job summary

Callahan Construction Managers in White Plains, NY is seeking a Lead Superintendent to oversee the full scope of the project’s construction, ensuring safety, QA/QC, and effective subcontractor coordination.

The role focuses on field supervision, schedule adherence, cost control, and rigorous documentation, with a commitment to high-quality work delivered on time and within budget. You will lead teams, manage risks, and uphold Callahan’s standards throughout the project.

Qualifications

• Experience in safety, QA/QC and subcontractor management.
• Strong scheduling and project leadership abilities.
• Knowledge of construction documentation and compliance.

Responsibilities

• Lead safety programs and enforce compliance across the project.
• Manage QA/QC processes and ensure quality of work.
• Coordinate subcontractors, meetings and logistics.
• Maintain project documentation, schedules and daily reports.
• Oversee project management from preconstruction to turnover.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

LEAD SUPERINTENDENT

Full Time White Plains, NY, US

Salary Range: $150,000.00 To $220,000.00 Annually

Who We Are:

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY.Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and national clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit www.callahan-inc.com for more information.

Summary:

The Lead Superintendent oversees the full scope of the physical construction of the project. The Lead Superintendent is responsible for Safety, QA/QC, Subcontractor Management, Document Control, Schedule, Relationship Management & Project Management while representing Callahan Construction Managers throughout the full project cycle. The Lead Superintendent is responsible for the supervision of the day-to-day work in the field and is expected to turn out high-quality work in the largest possible quantities for the lowest possible cost in the shortest possible time. The Lead Superintendent also plans in advance and ensures the flow of personnel and materials will be available.

All Callahan employees are required to be respectful and professional in their day-to-day work and to be ethical in all practices.

Essential Functions

Safety:

• Enforce compliance with all safety laws and regulations. Stop unsafe work and order Callahan, Inc., and Subcontractor employees away from hazards, etc. Ensure follow through of all safety recommendations of the Safety Manager
• Manage safety inspection reports, verify remediation has occurred and document
• Manage implementation and updating of NFPA 241 Plan. Notify and send all updates to Fire Department
• Manage site security daily - gates, fence line, signage, cameras
• Walk entire project daily reviewing overall compliance and document in the daily report
• Ensure that the project is prepared for OSHA inspections and take lead in any visits or inspection processes
• Notify Safety Manager of all incidents and near misses
• Hold stand downs as needed
• Coordinate with subcontractors and the Safety Manager for all JHAs and SOAP plans in advance of the work.

QA/QC:

• Create QA/QC management plan with Project Team, QAQC Manager and In House Architect
• Lead the project QA/QC process, ensuring all team members are participating in documentation, communication and execution of the plan
• Drive the process for all mockups and quality benchmarks
• Schedule, lead and document all area-specific preconstruction and mockup meetings
• Continuously monitor job progress on-site, checking all work to ensure compliance with Contract Documents
• Update QA/QC Manager on schedule, progress and issues
• Oversee the punch process, deficiency log, work to complete lists and final acceptance, utilizing Procore
• Manage and verify MAAB, ADA, & FHA Compliance

Subcontractor Management:

• Ensure work is available to subcontractors to be successful
• Identify and resolve problems and conflicts, organize meetings and cooperate with team members in various roles as necessary
• Maintain good communication and relationships with the labor force and their leaders
• Initiate all Subcontractor Pre-mobilization Meetings (Exhibit S) with the subcontractor and all required parties to ensure that all requirements are understood
• Manage risk prevention requirements of site and Subcontractors by ensuring subcontracts and insurances are in place prior to mobilization
• Initiate badge program and ensure that all Subcontractor employees have undergone badge process and safety review prior to starting work
• Execute weekly subcontractor meetings
• Understand all subcontract scopes of work, identify scope gaps and oversee subcontractors to ensure compliance
• Manage and enforce daily cleanup and housekeeping; send notice to non-participating subcontractors
• Organize all logistics, delivery management and documentation of materials with project field staff
• Notify the Subcontractor and PM/APM of any delays resulting from labor, equipment or material shortages
• Give notice as required by subcontract agreement with written confirmation to a Subcontractor prior to performing any work for which a back charge will be processed

Document Control:

• Understand the plans, specifications, site, estimate, owner contract and qualifications, and subcontracts to the extent that the scope, magnitude, and relationship to the finished product are known Understand budget and attend all job cost meetings
• Manage Daily Reports
• Prepare and complete the Project Daily Report containing an accurate record of trade forces and activities, areas worked, deliveries, visitors, weather and any other pertinent information using Viewpoint Team
• Manage T&M Log - verify all slips for work was approved, log is fully detailed
• Manage and perform shop drawing review
• Provide daily photo documentation of project and upload to job folder
• Compile and maintain all permits, testing and inspections required for successful project completion and acceptance related to assigned area or scopes
• Create and track hot lists

Schedule:

• Create, manage and update the construction baseline schedule
• Create and update 3 week look ahead weekly, within the parameters of the current project schedule
• Create and manage break out schedules for all areas
• Plan work in advance of actual operations to permit time for eliminating conflicts in plans, specifications or between trades and to ensure material and equipment deliveries as required
• Coordinate and oversee the scheduling of subcontractors, consultants, inspectors, and vendors.
• Monitor and communicate with subcontractors to ensure that they maintain adequate forces and productivity to execute the work in accordance with the schedule requirements.
• Own, track, update and notify of all schedule delays to Project Manager and Project Executive.

Relationship Management:

• Establish and maintain positive relations with Subcontractors, Owner, Architect, and Engineers
• Foster and encourage team environment
• Meet abutters, providing a brief overview of the project and providing your contact information
• Communicate effectively in a prompt and professional manner
• Schedule and walk with all non-MEP inspectors - Building Inspector, FD, Conservation, etc.

Project Management:

• Develop project specific, site-regulations
• Develop detailed phasing and turnover plan
• Prepare the site for union interruptions and understand actions in case of same, notify per procedure
• Manage daily activities to plan in advance for all needs of project
• Understand the plans, specifications, site, estimate and contract to the extent that the scope, magnitude and relationship to the finished product are known
• Attend weekly OAC meetings
• Provide input for and track procurement log
• Understand and track budget
• Notify the Project Manager of all required cost changes involving field conditions and receiving authorization before proceeding
• Manage all tool and equipment needs directly through NESB
• Follow the BIM Execution Plan and participate as required
• Create schedule for and provide weekend coverage of Project in conjunction with entire team

Leadership

• Provide clear direction and consistent feedback to your team
• Motivate and coach your team to achieve goals
• Mentor your staff and build relationships
• Delegate tasks to challenge your team and provide growth opportunities
• Engage and promote training and continuous learning for yourself and your team

All qualified applicants will be afforded equal opportunity. There shall be no discrimination based on race, color religion, sex, sexual orientation, gender identity, national original or on an applicant’s status as a protected veteran or as individual with a disability.