Lead Shipment and Freight Payment & Audit Analyst

Allison Transmission; Indianapolis (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical plans

HSA contribution

Dental & Vision Insurance

Paid Parental Leave

Disability (Short & Long-Term)

Voluntary benefits including: Critical

401K with company match

PTO and Holidays

Wellness program

Tuition assistance

Job summary

Allison Transmission in Indianapolis, IN is seeking a Logistics Documentation Specialist to coordinate, design and improve the documentation flow for inbound and outbound shipments. You will handle bills of lading, packing lists, and commercial invoices, ensuring accuracy and regulatory compliance.

The role requires 5+ years in logistics operations, experience with SAP or ERP systems, excellent Excel data skills, and the ability to work under tight deadlines while training others as needed.

Qualifications

• Proficiency with Microsoft Excel for tracking shipments and reporting.
• Strong data accuracy and attention to detail.
• Ability to work overtime with little or no notice.
• Strong communication and organizational skills.
• Willingness to train others and coordinate documentation.

Responsibilities

• Coordinate and improve documentation for one-off shipments, including international and domestic.
• Coordinate required documentation with customers, freight carriers, and couriers.
• Maintain accurate records for future shipments and regulatory compliance.
• Define and prioritize documentation needs based on shipment urgency.
• Ensure roles and responsibilities support accurate regulatory and tariff documentation.
• Assist FP&A Manager to ensure payment accuracy post shipment.
• Adhere to safety policies across regions and entities.
• Train ATI and contract personnel to ensure process continuity.

Skills

Excel proficiency

Communication skills

Organization

Education

College degree in Supply Chain/Global Logistics

Tools

SAP

Job description

JOIN THE TEAM THAT’S POWERING PROGRESS

Building cities. Driving commerce. Fueling Progress. For over 100 years, Allison has powered the vehicles and technology that move our world forward.

What powers us? Our employees. From the first person hired by James Allison in 1915 to the thousands across the globe who work for Allison today, we’re driving progress everywhere because we employ top talent worldwide. In both the Allison Transmission and Allison Off-Highway Drive and Motion Systems business units, our team strives to Improve the Way the World Works.

Learn more about this role and how you can begin driving your career forward!

Benefits:

The below list features some of the benefits currently available. Eligibility may be subject to the terms and conditions of governing documents and available benefits may be subject to change at the company’s discretion.

• Choice of medical plans with prescription coverage
• Employer HSA contribution
• Dental & Vision Insurance
• Paid Parental Leave
• Short & Long-Term Disability
• Other voluntary benefits including: Critical Illness, Hospital Indemnity, Identity Theft Protection and Pet Insurance
• 401K with generous Company match & contribution
• Accrued Paid Time Off
• 12 Paid Holidays + 1 Floating Holiday
• Robust employee wellness program
• Tuition assistance program

Job Description:

Job responsibilities:

• Coordinate, design and improve overall efficiency of the one-off shipments (to be carried outside the system)
• Coordinate required documentation with internal and external customers along with customer agents, freight carriers, and couriers.
• Ensure accurate record keeping of required documents necessary for future shipping activities.
• Define, coordinate and prioritize documentation requirements based upon the urgency of inbound and outbound international/domestic shipments.
• Define adequate roles and responsibilities for maintaining accuracy of all documentation regarding regulatory and tariff compliance.
• Assist FP&A Manager to ensure payment accuracy post shipment.
• Ensure company safety policies and regulatory requirements are always met across multiple regional and global internal/external entities.
• Train additional personnel (both ATI and Contract) globally to achieve process continuity.

Key performance measures:

• Successful shipment performance regarding documentation provided.
• Order/Documentation Accuracy.
• Extreme attention to detail for both documentation accuracy and FP&A.
• Create and maintain good working relationships inside and outside of the Global Supply Chain group.
• Successful training of additional associates.
• Adherence to safety standards and internal SOP’s (incident free performance)
• Demonstrates leadership beyond day-to-day execution.

Competencies and behaviors:

• Adhering to the highest standards in what we do. We succeed through integrity, trust, and quality as we drive for results.
• Drive a positive customer experience. We deliver better outcomes when we understand our customers’ needs and execute appropriately.
• Improve the way the world works. We develop better solutions through innovation and a continuous desire to improve.
• Leveraging the power of teamwork. We develop better solutions by working together toward a common goal.

Qualifications:

Understanding sense of shipment urgency verses the need for additional documentation. Proficiency with Microsoft Excel, including functions for tracking shipments and creating reports as needed. Strong data accuracy and attention to detail. Ability to work overtime with little or no notice. Ability to handle exceptions, disruptions and last-minute documentation requirements. Strong communication skills. High level of organization. Ability to work independently.

Experience:

• A college-degree in Supply Chain Management or Global logistics.
• 5 plus years of experience in logistics operations or related experience in business affairs requiring document creation, accounting or Department of Defense shipping requirements or a combination of above.
• Demonstrated experience in a coordinator role.
• Hands-on experience with domestic and international logistics shipments.
• Experience preparing and reviewing key documents like bills of lading, packing lists, commercial invoices, etc.
• Working knowledge of ERP systems, preferably SAP.
• Experience working directly with carrier documentation.
• Willingness to train others.
• Situational experience resolving shipment discrepancies or documentation issues.
• Experience working under tight deadlines and adjusting to last-minute changes.

Scope factors:

Position has direct impact on company revenue and compliance success by defining and ensuring specialized documentation accuracy for inbound or outbound shipments as well as post shipment invoicing.

Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status.

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