Lead Receptionist

Conviva Senior Primary Care; DeLand (FL); On-site; USD 39,000 - 49,000; Full time

Benefits offered by this job

Bonus incentive

Benefits package

Job summary

Conviva Senior Primary Care in Deland, FL is seeking a Lead Receptionist to manage front desk operations, greet patients, schedule appointments, and maintain confidential records in EMR/CRM systems. The role leads a receptionist team, supports the center administrator, and may travel to assist multiple centers.

A high school diploma and 1+ year medical reception experience are required; bilingual English/Spanish a plus.

Qualifications

• Must have a High School Diploma or GED.
• 1+ years of medical reception experience.
• Value-based care model experience
• Knowledge of Medical Terminology
• Experience with EMR and CRM systems
• Must be passionate about contributing to an organization focused on continuously improving patient experiences and care
• Excellent customer service and phone etiquette
• Team player with a positive attitude
• Ability to multitask in a fast-paced environment
• Attention to detail and highly organized
• Knowledge of MS Office (Word, Excel, Outlook, Access)

Responsibilities

• Greet Patients: Welcome patients and visitors both in person and over the phone.
• Schedule Appointments: Manage appointment calendars, schedule patient visits, and coordinate with medical staff to improve schedules.
• Patient Records: Update patient records, ensuring accuracy and confidentiality. Work in EMR and CRM systems.
• Billing and Payments: Ensure patient accounts are updated correctly. May include collecting copay at time of visit.
• Inquiries and Communication: Answer incoming calls, respond to patient inquiries, and provide general information.
• Office Management: Ensure the reception area is tidy, sanitized, and well-stocked with necessary materials.
• Administrative Support: Assist with several administrative tasks as required. This may involve monitoring performance metrics, conducting team huddles, and taking on center administration responsibilities in the absence of the Center Administrator.
• Team Lead: Act as a SME for the receptionist team, offering training and guidance as necessary. This role may also involve traveling to support multiple centers.
• Problem Resolution: Address and resolve any issues, escalations, or complaints from patients or staff.

Skills

Customer service

Phone etiquette

Multitasking

MS Office

Education

High School Diploma or GED

Tools

EMR Systems

CRM Systems

Job description

Become a part of our caring community

The Lead Receptionist is responsible for the front desk operations of a healthcare facility. Your role will involve greeting patients, scheduling appointments, handling inquiries, and maintaining patient records. The Lead Receptionist ensures a smooth and welcoming experience for patients and supports the medical team with several administrative tasks. You will assume ownership and lead advanced and specialized administrative, operational, and customer support responsibilities that require independent initiative and judgment.

Responsibilities

• Greet Patients: Welcome patients and visitors both in person and over the phone.


• Schedule Appointments: Manage appointment calendars, schedule patient visits, and coordinate with medical staff to improve schedules.


• Patient Records: Update patient records, ensuring accuracy and confidentiality. Work in Electronic Medical Record (EMR) and Customer Relationship Management (CRM) systems.


• Billing and Payments: Ensure patient accounts are updated correctly. May include collecting copay at time of visit.


• Inquiries and Communication: Answer incoming calls, respond to patient inquiries, and provide general information.


• Office Management: Ensure the reception area is tidy, sanitized, and well-stocked with necessary materials.


• Administrative Support: Assist with several administrative tasks as required. This may involve monitoring performance metrics, conducting team huddles, and taking on center administration responsibilities in the absence of the Center Administrator.


• Team Lead: Act as a Subject Matter Expert (SME) for the receptionist team, offering training and guidance as necessary. This role may also involve traveling to support multiple centers.


• Problem Resolution: Address and resolve any issues, escalations, or complaints from patients or staff.

Decisions are regarding the daily priorities for an administrative work group and external vendors. These decisions include coordinating work activities and monitoring progress towards schedules/goals. Additionally, they often oversee the work of others and are the primary administrative owner of a main process or program. Work within broad guidelines.

Required Qualifications

Use your skills to make an impact

• High School Diploma or GED


• 1+ years of medical reception experience


• Value-based care model experience


• Knowledge of Medical Terminology


• Experience with EMR Systems (Electronic Medical Records)


• Must be passionate about contributing to an organization focused on continuously improving patient experiences and care


• Excellent customer service and phone etiquette


• Team player with a positive attitude


• Ability to multitask in a fast-paced environment


• Attention to detail and highly organized


• Knowledge of MS Office (Word, Excel, Outlook, Access)

Preferred Qualifications

• Experience in leading a team/department preferred


• Bilingual in English and Spanish

Additional Information

The company considers this role patient-facing and runs the Tuberculosis (TB) screening program. If selected for this role, the company will require you to screen for TB.

Work Schedule

Monday-Friday (8AM - 5PM)

Location

Deland, Florida

Scheduled Weekly Hours

40

Pay Range

$39,000 - $49,400 per year

This job is eligible for a bonus incentive plan. This incentive opportunity is based upon company and/or individual performance.

Description Of Benefits

Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.

About Us

About Conviva Senior Primary Care: Conviva Senior Primary Care provides proactive, preventive care to seniors, including wellness visits, physical exams, chronic condition management, screenings, minor injury treatment and more. As part of Humana’s Primary Care Organization, which includes CenterWell Senior Primary Care, Conviva’s innovative, value-based approach means each patient gets the best care, when needed most, and for the lowest cost. We go beyond physical health – addressing the social, emotional, behavioral and financial needs that can impact our patients' well‑being.

About CenterWell, a Humana company: CenterWell is a leading healthcare services business focused on creating integrated and differentiated experiences that put our patients at the center of everything we do. The result is high-quality healthcare that is accessible, comprehensive and, most of all, personalized. As the largest provider of senior-focused primary care, a leading provider of home healthcare and a leading integrated home delivery, specialty, hospice and retail pharmacy, CenterWell is focused on whole health and addressing the physical, emotional and social wellness of our patients. CenterWell is part of Humana Inc. (NYSE: HUM). Learn more about what we offer at CenterWell.com.

Equal Opportunity Employer

It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.